Community Outreach Management Template

Community Outreach Management in Priority Matrix

Efficiently manage community outreach activities, ensuring no effort goes unnoticed.

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Proposed Tasks

High Impact, Urgent

• Identify Community Needs
  ☐ Research on the needs of the community ☐ Survey community members ☐ Identify areas of focus based on research and survey results
• Implement Outreach Activities
  ☐ Carry out planned activities ☐ Monitor progress of activities ☐ Handle any issues that arise during implementation
• Plan Outreach Activities
  ☐ Brainstorm possible outreach activities ☐ Plan logistics for each activity ☐ Allocate resources for each activity

High Impact, Non-Urgent

• Coordinate with Other Organizations
  ☐ Identify potential partner organizations ☐ Reach out to potential partner organizations ☐ Coordinate joint outreach activities
• Evaluate Impact of Activities
  ☐ Collect feedback from community members ☐ Analyze the effectiveness of each activity ☐ Make adjustments to future plans based on feedback and analysis
• Manage Outreach Activity Budget
  ☐ Create a budget for each outreach activity ☐ Monitor expenditure against budget ☐ Make adjustments to budget as necessary
• Recruit Volunteers
  ☐ Identify potential volunteers ☐ Reach out to potential volunteers ☐ Organize volunteer training
• Report on Outreach Activities
  ☐ Compile a report on all outreach activities ☐ Present report to organization leadership ☐ Share report with community members
• Seek Feedback from Community Members
  ☐ Design a feedback form for community members ☐ Distribute feedback form to community members ☐ Analyze feedback received
• Seek Feedback from Donors
  ☐ Design a feedback form for donors ☐ Distribute feedback form to donors ☐ Analyze feedback received
• Seek Feedback from Volunteers
  ☐ Design a feedback form for volunteers ☐ Distribute feedback form to volunteers ☐ Analyze feedback received

Low Impact, Urgent

• Conduct Donor Appreciation Events
  ☐ Plan appreciation events for donors ☐ Organize logistics for events ☐ Send out invitations to donors
• Conduct Volunteer Training
  ☐ Organize training sessions for volunteers ☐ Provide necessary resources for training ☐ Evaluate effectiveness of training
• Fundraising for Outreach Activities
  ☐ Plan fundraising events ☐ Identify potential donors ☐ Reach out to potential donors
• Publicize Outreach Activities
  ☐ Create promotional materials for outreach activities ☐ Distribute promotional materials in the community ☐ Post about outreach activities on social media

Low Impact, Non-Urgent

• Maintain Donor Database
  ☐ Update donor contact information ☐ Track donation history ☐ Send out donor appreciation messages
• Maintain Outreach Activity Calendar
  ☐ Update calendar with upcoming outreach activities ☐ Send out reminders about upcoming activities ☐ Make any necessary adjustments to the calendar
• Maintain Outreach Activity Inventory
  ☐ Keep track of inventory needed for outreach activities ☐ Order new inventory as necessary ☐ Ensure safe storage of inventory
• Maintain Outreach Activity Records
  ☐ Keep records of all outreach activities ☐ Update records with new information as necessary ☐ Ensure safe storage of records
• Maintain Volunteer Database
  ☐ Update volunteer contact information ☐ Track volunteer participation ☐ Send out volunteer appreciation messages