Team Project - Community Outreach and Education Template

Team Project - Community Outreach and Education in Priority Matrix

Enhance community outreach and education through seamless team collaboration and effective project management.

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Proposed Tasks

Urgent and Important

• Task 1: Create project plan - due in 3 days
  ☐ Identify key tasks ☐ Assign roles and responsibilities ☐ Set deadlines
• Task 2: Share project plan with team - due in 4 days
  ☐ Present project plan in team meeting ☐ Collect feedback and make necessary adjustments
• Task 3: Set up task tracking tool - due in 1 week
  ☐ Choose a task tracking tool ☐ Input tasks, deadlines, and assignees

Important, Not Urgent

• Task 4: Train team on using task tracking tool - due in 10 days
  ☐ Organize a training session ☐ Ensure everyone can access and use the tool effectively
• Task 5: Draft community outreach plan - due in 2 weeks
  ☐ Identify key community stakeholders ☐ Plan outreach activities
• Task 6: Seek approval for outreach plan - due in 3 weeks
  ☐ Present plan to senior management ☐ Make revisions based on feedback
• Task 7: Prepare educational materials - due in 1 month
  ☐ Identify necessary materials ☐ Assign team members to create materials
• Task 8: Review and finalise educational materials - due in 5 weeks
  ☐ Review materials for accuracy and effectiveness ☐ Make necessary revisions

Urgent, Not Important

• Task 9: Distribute tasks for outreach program - due in 6 weeks
  ☐ Assign tasks based on team members' skills and availability ☐ Make sure everyone understands their tasks
• Task 10: Conduct outreach program - due in 2 months
  ☐ Ensure all tasks are completed on time ☐ Handle any unexpected issues
• Task 11: Gather feedback from community - due in 10 weeks
  ☐ Design feedback form ☐ Distribute form to community members

Neither Urgent nor Important

• Task 14: Update task tracking tool - ongoing
  ☐ Mark completed tasks ☐ Update deadlines as necessary
• Task 15: Regular team check-ins - ongoing
  ☐ Check in with team members regularly to ensure they are on track ☐ Address any issues or concerns
• Task 16: Review and update project plan - ongoing
  ☐ Review project plan regularly ☐ Make necessary adjustments based on progress and feedback
• Task 17: Communicate with senior management - ongoing
  ☐ Keep senior management updated on progress ☐ Seek advice and support as necessary
• Task 12: Analyze feedback - due in 3 months
  ☐ Analyze feedback to understand effectiveness of program ☐ Identify areas for improvement
• Task 13: Share feedback with team - due in 14 weeks
  ☐ Present feedback in team meeting ☐ Discuss ways to improve future programs
• Task 18: Document lessons learned - due in 4 months
  ☐ Document key lessons learned during the project ☐ Share document with team
• Task 19: Conduct post-project review - due in 18 weeks
  ☐ Review project performance ☐ Identify what worked well and what didn't
• Task 20: Plan for future projects - due in 5 months
  ☐ Use lessons learned to plan for future projects ☐ Set goals and objectives for next project