Community Meeting Preparation Template

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Efficiently prepare for community meetings with this comprehensive template. From reviewing past meeting records and collecting community feedback to setting up logistics and conducting follow-ups, this guide provides all the necessary steps to ensure a well-organized and productive meeting.

By following this template, community lawyers can enter meetings with a clear strategy, ultimately enhancing the chances of achieving favorable outcomes for the community.

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Community Meeting Preparation for Priority Matrix

Community Meeting Preparation in Priority Matrix

Ensure successful community meetings with thorough preparation and strategic planning.

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Proposed Tasks

Critical Tasks

  • Collect Community Feedback
    ☐ Design a feedback form ☐ Distribute the form among community members ☐ Collect and analyze the feedback
  • Conduct the Meeting
    ☐ Ensure all participants are present ☐ Start the meeting as per the agenda ☐ Ensure smooth conduct of the meeting
  • Post-Meeting Follow-Up
    ☐ Send meeting minutes to all participants ☐ Follow up on action items ☐ Collect post-meeting feedback
  • Review Previous Meeting Records
    ☐ Go through minutes of previous meetings ☐ Analyze decisions made ☐ Identify pending actions

Important, Not Urgent

  • Prepare Meeting Agenda
    ☐ List down the topics to be discussed ☐ Allocate time for each topic ☐ Share the agenda with meeting participants
  • Set Up Meeting Logistics
    ☐ Book a meeting venue ☐ Arrange for audio-video equipment ☐ Ensure internet connectivity ☐ Organize refreshments

Quick Wins

  • Prepare Meeting Materials
    ☐ Prepare presentation slides ☐ Print handouts ☐ Prepare any other necessary materials
  • Send Meeting Invitations
    ☐ Prepare a list of invitees ☐ Send out invitations ☐ Track RSVPs

Long Term Goals

  • Conduct Pre-Meeting Briefing
    ☐ Brief the team about the meeting agenda ☐ Assign roles and responsibilities ☐ Address any queries
  • Review and Reflect
    ☐ Review the meeting process ☐ Reflect on what went well and what didn't ☐ Plan improvements for future meetings