Community Events & Workshops Planning Template

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Streamline the planning and management of community events and workshops for families with this detailed template. Designed for staff members in non-profit family services, it covers everything from establishing event objectives and creating budgets to securing venues and recruiting volunteers.

Using Priority Matrix, ensure your events run smoothly and meet their intended goals, enhancing the support services offered to families in your community.

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Community Events & Workshops Planning for Priority Matrix

Community Events & Workshops Planning in Priority Matrix

Organize and manage community events and workshops for families efficiently with this comprehensive planning template.

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Proposed Tasks

High Impact, Urgent

  • Establish Event Objectives - due in 1 week
    ☐ Identify the purpose and goals for each event ☐ Define target audience ☐ Outline desired outcomes
  • Create Event Budget - due in 2 weeks
    ☐ Determine cost estimates ☐ Identify potential revenue sources ☐ Allocate funds for each event item
  • Plan Event Programs - due in 5 weeks
    ☐ Outline activities for each event ☐ Arrange for speakers or facilitators ☐ Plan for event logistics
  • Promote Events - due in 7 weeks
    ☐ Create promotional materials ☐ Distribute information through various channels
  • Finalize Event Details - due in 10 weeks
    ☐ Confirm all arrangements ☐ Prepare event materials ☐ Conduct final briefing with volunteers
  • Conduct Events - due in 11 weeks
    ☐ Oversee event operations ☐ Handle any issues that arise

High Impact, Not Urgent

  • Schedule Events - due in 3 weeks
    ☐ Decide on suitable dates and times ☐ Ensure no clashes with other community programs
  • Secure Event Venues - due in 4 weeks
    ☐ Research possible locations ☐ Check availability and pricing ☐ Book venues
  • Manage Event Registration - due in 8 weeks
    ☐ Set up registration system ☐ Monitor registrations and inquiries
  • Post-Event Evaluation - due in 12 weeks
    ☐ Gather feedback from participants ☐ Analyze event success ☐ Make recommendations for future events

Low Impact, Urgent

  • Recruit Volunteers - due in 6 weeks
    ☐ Identify volunteer roles ☐ Recruit and train volunteers
  • Coordinate Event Logistics - due in 9 weeks
    ☐ Arrange for equipment and supplies ☐ Plan for food and beverages ☐ Set up and tear down schedules