Community Event Planning Template

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Efficiently organize and manage community events with our comprehensive Community Event Planning Template. This template guides you through every step, from establishing event objectives and budget planning to venue selection, permit applications, and event promotion. It ensures that every detail is accounted for, making your event a success.

Whether you're planning a small neighborhood gathering or a large community festival, this template helps you streamline the process, track tasks, and ensure smooth execution. Get started today and make your community event a memorable one!

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Community Event Planning Template for Priority Matrix

Community Event Planning Template in Priority Matrix

Organize and manage all facets of community events efficiently with this comprehensive planning template.

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Proposed Tasks

Critical and Immediate

  • Establish Event Objectives - due in 1 day
    ☐ Define the purpose of the event ☐ Determine target audience ☐ Establish event date and duration
  • Budget Planning - due in 1 week
    ☐ Estimate event costs ☐ Identify potential sources of funding
  • Permit Application - due in 3 weeks
    ☐ Identify necessary permits ☐ Submit applications
  • Emergency Plan - due in 8 weeks
    ☐ Develop emergency plan ☐ Communicate plan to staff and volunteers
  • Finalize Event Details - due in 9 weeks
    ☐ Review and finalize all event details ☐ Communicate final details to all stakeholders

Important but not Urgent

  • Venue Selection - due in 2 weeks
    ☐ Research potential venues ☐ Compare costs and features ☐ Book selected venue
  • Event Promotion - due in 1 month
    ☐ Develop marketing strategy ☐ Create promotional materials ☐ Distribute materials
  • Vendor Contracts - due in 6 weeks
    ☐ Identify vendor needs ☐ Negotiate and finalize contracts
  • Event Schedule - due in 7 weeks
    ☐ Plan event schedule ☐ Communicate schedule to participants

Less Critical but Immediate

  • Volunteer Recruitment - due in 5 weeks
    ☐ Identify volunteer needs ☐ Recruit and train volunteers