Community Event Management Template

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Community events are a cornerstone of church life, requiring meticulous planning and organization. This template helps Parish Administrators manage each aspect of event planning and execution efficiently, from setting objectives and budgets to arranging logistics and follow-ups.

Utilize this template to ensure your community events run smoothly, fostering a vibrant and engaged church community.

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Community Event Management for Priority Matrix

Community Event Management in Priority Matrix

Efficiently plan, organize, and track church community events and gatherings.

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Proposed Tasks

High Priority & Immediate

  • Event 1 planning due in 1 week
    ☐ Identify event objectives ☐ Set the budget ☐ Choose the date and venue
  • Budget review for Event 1 due in 1 week
    ☐ Review the budget ☐ Identify any overruns ☐ Make necessary adjustments
  • Logistics for Event 1 due in 2 weeks
    ☐ Arrange for transportation ☐ Arrange for catering ☐ Arrange for sound and light

High Priority & Long-term

  • Event 2 planning due in 3 weeks
    ☐ Identify event objectives ☐ Set the budget ☐ Choose the date and venue
  • Budget review for Event 2 due in 3 weeks
    ☐ Review the budget ☐ Identify any overruns ☐ Make necessary adjustments
  • Logistics for Event 2 due in 4 weeks
    ☐ Arrange for transportation ☐ Arrange for catering ☐ Arrange for sound and light
  • Planning for recurring events due in 3 months
    ☐ Identify recurring events ☐ Set a schedule for the year ☐ Prepare a general budget

Low Priority & Immediate

  • Event 1 follow-up due in 2 days after event
    ☐ Collect feedback ☐ Thank participants ☐ Document lessons learned

Low Priority & Long-term

  • Event 2 follow-up due in 2 days after event
    ☐ Collect feedback ☐ Thank participants ☐ Document lessons learned
  • Routine maintenance of church facilities due in 6 months
    ☐ Identify maintenance needs ☐ Prepare a maintenance schedule ☐ Set a budget for maintenance