Communications Task Prioritization Template

Communications Task Prioritization in Priority Matrix

Organize and prioritize your communications tasks based on urgency and importance in the fast-paced education industry.

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Proposed Tasks

Urgent and Important

• Respond to Media Inquiry due in 3 hours
  ☐ Prepare response ☐ Coordinate with relevant department ☐ Send response
• Prepare Press Release due in 1 day
  ☐ Write draft ☐ Get approval ☐ Distribute to media
• Manage Crisis Communication due in 1 day
  ☐ Assess situation ☐ Develop response ☐ Coordinate with media
• Coordinate with Marketing Team due in 2 days
  ☐ Schedule meeting ☐ Prepare agenda ☐ Attend meeting
• Write Monthly Newsletter due in 1 week
  ☐ Collect updates ☐ Write newsletter ☐ Distribute to subscribers
• Coordinate with Legal Team due in 1 week
  ☐ Schedule meeting ☐ Discuss issues ☐ Implement solutions
• Review Public Relations Budget due in 1 week
  ☐ Review budget ☐ Identify changes ☐ Implement changes
• Schedule Department Meeting due in 1 week
  ☐ Schedule meeting ☐ Prepare agenda ☐ Conduct meeting

Important, Not Urgent

• Update Website Content due in 1 week
  ☐ Review current content ☐ Write new content ☐ Update website
• Plan Social Media Strategy due in 2 weeks
  ☐ Research trends ☐ Create content plan ☐ Schedule posts
• Review Communication Policies due in 1 month
  ☐ Review policies ☐ Identify changes ☐ Implement changes
• Review Media Contracts due in 1 month
  ☐ Review contracts ☐ Identify changes ☐ Renegotiate contracts
• Organize Press Conference due in 2 months
  ☐ Plan event ☐ Invite media ☐ Coordinate logistics
• Update Crisis Communication Plan due in 2 months
  ☐ Review current plan ☐ Identify changes ☐ Implement changes
• Draft New Communications Strategy due in 2 months
  ☐ Research trends ☐ Draft strategy ☐ Get approval
• Revamp Communications Protocol due in 3 months
  ☐ Review current protocol ☐ Identify areas of improvement ☐ Implement changes
• Conduct Communications Audit due in 3 months
  ☐ Plan audit ☐ Conduct audit ☐ Report findings
• Write Annual Report due in 3 months
  ☐ Collect data ☐ Write report ☐ Review and publish

Urgent, Not Important

• Monitor Media Mentions due in 3 days
  ☐ Set up alerts ☐ Review mentions ☐ Report findings
• Attend Communications Conference due in 1 month
  ☐ Register for conference ☐ Plan travel ☐ Attend and take notes