Communication Tasks Prioritization Template

Communication Tasks Prioritization in Priority Matrix

Prioritize urgent and important communication tasks to enhance educational operations.

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Proposed Tasks

Urgent and Important

• Respond to urgent emails due in 1 day
  ☐ Review the content ☐ draft a response ☐ proofread ☐ send
• Respond to parent inquiries due in 2 days
  ☐ Review inquiries ☐ Draft responses ☐ Send responses
• Schedule meeting with parent-teacher association due in 4 days
  ☐ Identify suitable date and time ☐ send invites ☐ prepare agenda
• Update school website with recent achievements due in 1 week
  ☐ Collect information ☐ write content ☐ get approval ☐ publish

Important, Not Urgent

• Prepare press release for upcoming school event due in 1 week
  ☐ Draft content ☐ get approval ☐ send to media outlets
• Draft monthly newsletter due in 2 weeks
  ☐ Collect news ☐ write content ☐ design layout ☐ proofread ☐ send
• Update school brochure due in 2 weeks
  ☐ Review existing brochure ☐ update content ☐ get design approval ☐ print
• Plan for the staff communication training due in 2 weeks
  ☐ Identify training needs ☐ Prepare training materials ☐ Schedule training
• Prepare communications plan for the next academic year due in 3 weeks
  ☐ Identify key messages ☐ select communication channels ☐ create a timeline
• Create content for annual report due in 1 month
  ☐ Collect data ☐ write content ☐ get approval
• Review and update communication policies due in 1 month
  ☐ Review current policies ☐ Identify areas for improvement ☐ Update policies ☐ Get approval

Urgent, Not Important

• Update notice board due in 1 day
  ☐ Prepare notices ☐ Print notices ☐ Post on the board
• Respond to non-urgent emails due in 2 days
  ☐ Review the content ☐ draft a response ☐ proofread ☐ send
• Attend weekly staff meeting due in 2 days
  ☐ Prepare updates ☐ participate in the meeting ☐ note key points
• Update social media with school event photos due in 3 days
  ☐ Select photos ☐ write captions ☐ post
• Schedule posts for social media due in 3 days
  ☐ Plan content ☐ create posts ☐ schedule
• Update staff contact list due in 3 days
  ☐ Collect updated information ☐ Update the list ☐ Share with relevant staff

Neither Urgent nor Important

• Organize files in office due in 1 week
  ☐ Sort files ☐ Label files ☐ Store files
• Research new communication tools due in 1 month
  ☐ Identify potential tools ☐ Evaluate features ☐ Recommend best options
• Attend communication workshop due in 1 month
  ☐ Register for the workshop ☐ Prepare for the workshop ☐ Attend the workshop