Communication Task Prioritization Template

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Ensure your non-profit's critical messages reach the right audience on time with our Communication Task Prioritization template. This template leverages the Quadrants method to help you categorize and prioritize your communication efforts, focusing on the most urgent and important tasks.

By systematically planning and executing your communication strategies, you can enhance your organization's outreach, impact, and overall effectiveness.

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Communication Task Prioritization for Priority Matrix

Communication Task Prioritization in Priority Matrix

Prioritize and manage communication tasks in your non-profit organization effectively using the Quadrants method.

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Proposed Tasks

Urgent and Important

  • Prepare Press Release (due in 1 day)
    ☐ Write press release ☐ Get approval ☐ Send to media contacts
  • Prepare Monthly Newsletter (due in 3 weeks)
    ☐ Collect updates ☐ Write newsletter ☐ Get approval ☐ Send newsletter
  • Organize Fundraising Event (due in 4 months)
    ☐ Plan event ☐ Secure venue ☐ Invite guests ☐ Manage event logistics
  • Prepare Annual Report (due in 6 months)
    ☐ Collect data ☐ Write report ☐ Get approval ☐ Print and distribute report

Important, Not Urgent

  • Social Media Post Planning (due in 2 weeks)
    ☐ Plan content calendar ☐ Create posts ☐ Get approval ☐ Schedule posts
  • Update Website Content (due in 1 month)
    ☐ Review current content ☐ Write new content ☐ Get approval ☐ Update website
  • Attend Networking Event (due in 2 months)
    ☐ Prepare materials ☐ Plan talking points
  • Create Volunteer Recruitment Materials (due in 3 months)
    ☐ Write recruitment materials ☐ Get approval ☐ Print materials

Urgent, Not Important

  • Respond to Emails (due in 1 day)
    ☐ Sort emails ☐ Respond to urgent emails ☐ Flag non-urgent emails
  • Update Social Media Profiles (due in 1 week)
    ☐ Review profiles ☐ Update information ☐ Get approval