Communication Management Project Template

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Ensure no important communication falls through the cracks with this comprehensive template designed for law firm secretaries. This template helps you track and manage all incoming and outgoing communications, from setting up email filters to organizing contact information.

With tasks tailored for prioritizing emails, scheduling meetings, and managing calls, this template ensures that all critical messages are addressed promptly, helping you stay on top of your communication management responsibilities.

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Communication Management Project for Priority Matrix

Communication Management Project in Priority Matrix

Manage and track all communications in your law firm efficiently.

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Proposed Tasks

Urgent and Important

  • Task 1: Set Up Email Filters
    ☐ Identify key clients and stakeholders ☐ Create separate folders for each client/stakeholder ☐ Set up automatic filtering rules
  • Task 2: Prioritize Emails
    ☐ Review emails every morning ☐ Label emails as 'urgent' or 'important'

Important but Not Urgent

  • Task 10: Print Legal Documents
    ☐ Print legal documents as requested ☐ Ensure printer has enough ink and paper
  • Task 3: Schedule Meetings
    ☐ Coordinate with all involved parties ☐ Set reminders for meetings
  • Task 4: Follow-up on Important Emails
    ☐ Track responses to important emails ☐ Send follow-up emails if necessary
  • Task 9: Prepare Meeting Agendas
    ☐ Coordinate with lawyers to prepare meeting agendas ☐ Distribute agendas to all meeting attendees

Urgent but Not Important

  • Task 5: Organize Contact Information
    ☐ Update contact information for all clients and stakeholders ☐ Organize contacts in a digital address book
  • Task 6: Manage Incoming Calls
    ☐ Answer incoming calls ☐ Take detailed messages

Neither Urgent nor Important

  • Task 7: Sort Mail
    ☐ Sort incoming mail by urgency and importance ☐ Distribute mail to appropriate parties
  • Task 8: File Documents
    ☐ File legal documents in appropriate folders ☐ Update filing system as necessary