Collaborative Task Management for School Counseling Team Template

Collaborative Task Management for School Counseling Team in Priority Matrix

Enhance collaboration among school counseling teams with a structured task management system.

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Proposed Tasks

Immediate & High Impact

• Task 4: Assign roles and responsibilities (due in 3 days)
  ☐ Identify key roles ☐ Assign roles to team members ☐ Communicate the roles and responsibilities
• Task 5: Set up task priority levels (due in 3 days)
  ☐ Define priority levels ☐ Communicate the priority levels to team
• Task 1: Create a task management system (due in 1 week)
  ☐ Research various task management systems ☐ Choose the most suitable one ☐ Setup the system
• Task 3: Create a standardized task creation template (due in 1 week)
  ☐ Research best practices for task creation ☐ Create a template ☐ Get feedback from team
• Task 2: Train team on using the task management system (due in 2 weeks)
  ☐ Prepare a training guide ☐ Conduct a training session ☐ Address any queries

Long-term & High Impact

• Task 6: Set up task status updates (due in 1 week)
  ☐ Define status update process ☐ Communicate the process to team
• Task 9: Create guidelines for task completion (due in 1 week)
  ☐ Define task completion process ☐ Communicate the process to team
• Task 7: Create a system for task delegation (due in 2 weeks)
  ☐ Define delegation process ☐ Communicate the process to team
• Task 8: Set up system for task escalation (due in 2 weeks)
  ☐ Define escalation process ☐ Communicate the process to team
• Task 10: Set up a system for feedback and improvements (due in 3 weeks)
  ☐ Define feedback process ☐ Communicate the process to team

Immediate & Low Impact

• Task 11: Regularly update task list (ongoing)
  ☐ Regularly review tasks ☐ Add new tasks ☐ Update status of completed tasks
• Task 12: Regularly communicate task updates to team (ongoing)
  ☐ Regularly review task updates ☐ Communicate updates to team
• Task 13: Regularly review and update task priority levels (ongoing)
  ☐ Regularly review priority levels ☐ Update priority levels as necessary
• Task 14: Regularly review and update task delegation (ongoing)
  ☐ Regularly review task delegation ☐ Update delegation as necessary
• Task 15: Regularly review and update task escalation (ongoing)
  ☐ Regularly review task escalation ☐ Update escalation as necessary
• Task 16: Regularly review and update task completion guidelines (ongoing)
  ☐ Regularly review task completion guidelines ☐ Update guidelines as necessary

Long-term & Low Impact

• Task 17: Regularly review and update feedback and improvements system (ongoing)
  ☐ Regularly review feedback system ☐ Update system as necessary
• Task 18: Conduct regular training sessions on task management system (quarterly)
  ☐ Conduct training sessions ☐ Address any queries
• Task 19: Regularly review and update training guide on task management system (quarterly)
  ☐ Regularly review training guide ☐ Update guide as necessary
• Task 20: Conduct regular feedback sessions on task management system (quarterly)
  ☐ Conduct feedback sessions ☐ Address any feedback