Clinical Review Team Project Tracking Template

Clinical Review Team Project Tracking in Priority Matrix

Ensure effective collaboration and communication within your clinical review support team.

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Proposed Tasks

High Priority, Immediate Impact

• Task 1: Set up project management tool
  ☐ Research available tools ☐ Select appropriate tool ☐ Set up accounts for team
• Task 15: Regularly review and adjust task tracking system
  ☐ Review system weekly ☐ Make adjustments as needed
• Task 2: Define tasks and assign to team members
  ☐ Identify all tasks ☐ Assign tasks to team members
• Task 9: Provide regular updates to team
  ☐ Compile updates ☐ Share updates with team

High Priority, Long Term

• Task 10: Ensure team members are using the project management tool effectively
  ☐ Monitor usage ☐ Provide training as needed
• Task 16: Hold regular team meetings
  ☐ Prepare for each meeting ☐ Conduct each meeting
• Task 3: Develop communication protocol
  ☐ Decide on preferred communication channels ☐ Establish communication guidelines
• Task 4: Schedule regular team meetings
  ☐ Find suitable time for all team members ☐ Set up recurring calendar invites

Low Priority, Immediate Impact

• Task 11: Evaluate team communication effectiveness
  ☐ Survey team members ☐ Adjust communication protocol as necessary
• Task 12: Encourage team members to share updates and notes
  ☐ Regularly remind team of the importance of sharing ☐ Monitor and encourage usage
• Task 17: Regularly review and adjust communication protocol
  ☐ Review protocol quarterly ☐ Make adjustments as needed
• Task 18: Regularly review and adjust project management tool usage
  ☐ Review usage monthly ☐ Make adjustments as needed
• Task 5: Create a document for team notes and updates
  ☐ Create a shared document ☐ Inform team of its purpose and usage
• Task 6: Develop a system for tracking task progress
  ☐ Choose a method for tracking progress ☐ Implement it in the project management tool

Low Priority, Long Term

• Task 13: Review and adjust meeting schedule as necessary
  ☐ Survey team members for feedback ☐ Adjust schedule as necessary
• Task 14: Regularly review and update shared document
  ☐ Review document weekly ☐ Update as necessary
• Task 19: Regularly review and adjust team meeting effectiveness
  ☐ Survey team members for feedback ☐ Adjust meetings as necessary
• Task 20: Regularly review and adjust shared document usage
  ☐ Review usage quarterly ☐ Make adjustments as necessary
• Task 7: Hold initial team meeting to kick off project
  ☐ Prepare agenda for meeting ☐ Conduct the meeting
• Task 8: Regularly review and adjust tasks as necessary
  ☐ Review tasks weekly ☐ Make adjustments as needed