Church Financial Management Template

Church Financial Management in Priority Matrix

Organize and track church finances efficiently with this comprehensive template.

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Proposed Tasks

Urgent and Important

• Monitor Cash Flow - ongoing task
  ☐ Track income and expenses ☐ Analyze cash flow trends ☐ Make necessary adjustments to budget
• Prepare Tax Documents - due annually
  ☐ Compile necessary financial data ☐ Prepare tax returns ☐ Submit tax returns to the IRS
• Track Weekly Expenses - ongoing task
  ☐ Collect all receipts and invoices ☐ Enter expenses into accounting software ☐ Review and categorize expenses
• Prepare Annual Budget - due in 2 weeks
  ☐ Review last year's budget ☐ Analyze financial needs for the coming year ☐ Prepare a draft budget ☐ Get approval from the church council
• Manage Payroll - due every two weeks
  ☐ Calculate employee hours ☐ Calculate and withhold taxes ☐ Issue paychecks
• Prepare Financial Reports - due in 1 month
  ☐ Compile financial data ☐ Prepare income statement ☐ Prepare balance sheet ☐ Prepare cash flow statement

Important, Not Urgent

• Train Volunteers on Financial Procedures - due in 2 months
  ☐ Prepare training materials ☐ Conduct training sessions ☐ Answer any questions
• Plan Fundraising Event - due in 3 months
  ☐ Decide on type of event ☐ Plan event details ☐ Organize volunteers ☐ Promote event ☐ Track donations
• Apply for Grants - due in 4 months
  ☐ Research potential grants ☐ Prepare grant applications ☐ Submit applications
• Audit Church Finances - due in 6 months
  ☐ Schedule audit with external auditor ☐ Prepare necessary documents ☐ Review audit findings and implement recommendations

Urgent, Not Important

• Maintain Financial Records - ongoing task
  ☐ File receipts and invoices ☐ Organize bank statements ☐ Archive old records
• Reconcile Bank Statements - due monthly
  ☐ Compare bank statement to accounting records ☐ Identify and resolve any discrepancies
• Review Utility Bills - due monthly
  ☐ Review utility bills for accuracy ☐ Pay bills on time
• Review Insurance Policies - due in 5 months
  ☐ Review current insurance coverage ☐ Compare rates from different providers ☐ Update policies as necessary
• Review Financial Policies - due in 6 months
  ☐ Review current financial policies ☐ Identify any areas for improvement ☐ Update policies as necessary

Not Urgent, Not Important

• Schedule Finance Committee Meetings - due quarterly
  ☐ Schedule meeting dates and times ☐ Prepare meeting agendas ☐ Distribute meeting materials
• Update Church Website with Financial Information - due quarterly
  ☐ Prepare financial updates ☐ Upload updates to website
• Update Donor Database - ongoing task
  ☐ Enter new donor information ☐ Update existing donor information ☐ Thank donors for their contributions
• Maintain Church Inventory - due in 4 months
  ☐ Conduct physical inventory count ☐ Compare to inventory records ☐ Update records as necessary
• Research Financial Management Best Practices - due in 6 months
  ☐ Research best practices for church financial management ☐ Implement applicable practices