Church Event Planning Template

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Efficiently plan and execute church events with this comprehensive template. Using Priority Matrix, Connections Ministers can keep track of all tasks, deadlines, and responsibilities, ensuring a successful and well-organized event.

This template includes detailed steps for defining the event scope, assembling a team, booking venues, planning logistics, developing communication plans, coordinating volunteers, organizing catering, finalizing the event program, executing the event, and post-event follow-up.

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Church Event Planning for Priority Matrix

Church Event Planning in Priority Matrix

Organize and track all tasks for church events to ensure smooth execution.

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Proposed Tasks

Critical & Immediate

  • Define Event Scope due in 1 week
    ☐ Identify event purpose ☐ Determine event date and time ☐ Establish a budget
  • Assemble Event Team due in 2 weeks
    ☐ Identify team roles ☐ Recruit volunteers ☐ Schedule team meeting
  • Develop Communication Plan due in 5 weeks
    ☐ Identify communication channels ☐ Create event marketing materials ☐ Plan social media strategy
  • Coordinate Volunteers due in 6 weeks
    ☐ Distribute tasks ☐ Train volunteers ☐ Confirm volunteer availability
  • Execute Event due in 2.5 months
    ☐ Set up event venue ☐ Manage event day logistics ☐ Oversee event activities

Critical & Not Immediate

  • Book Venue due in 3 weeks
    ☐ Research available venues ☐ Visit potential venues ☐ Finalize venue booking
  • Plan Event Logistics due in 1 month
    ☐ Arrange transportation ☐ Plan event schedule ☐ Organize equipment
  • Organize Catering due in 7 weeks
    ☐ Select caterer ☐ Decide menu ☐ Confirm catering booking
  • Finalize Event Program due in 2 months
    ☐ Create event agenda ☐ Confirm speakers/performers ☐ Print event programs

Not Critical & Immediate

  • Post-event Follow-up due in 3 months
    ☐ Send thank you notes ☐ Gather feedback ☐ Review event success