Church Event Planning and Coordination Template

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Our Church Event Planning and Coordination template is designed to help Multiplication Pastors and church leaders manage the intricate details of organizing church events. By using Priority Matrix, you can easily oversee tasks, deadlines, and responsibilities, ensuring that every aspect of the event is meticulously planned and executed.

This template covers all essential steps, from conceptualization and budgeting to venue selection, volunteer recruitment, and promotion. By following this structured approach, you can ensure that your church events are well-organized, impactful, and successful.

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Church Event Planning and Coordination for Priority Matrix

Church Event Planning and Coordination in Priority Matrix

Plan and coordinate church events efficiently with Priority Matrix, ensuring successful execution.

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Proposed Tasks

Critical and Immediate

  • Event Conceptualization due in 1 week
    ☐ Identify event goals ☐ Establish event theme ☐ Decide on event date and time
  • Budget Planning due in 2 weeks
    ☐ Estimate event cost ☐ Identify potential sources of funding ☐ Allocate funds to different areas
  • Venue Selection due in 3 weeks
    ☐ Scout for potential venues ☐ Compare costs and benefits ☐ Book selected venue

Important but Not Urgent

  • Volunteer Recruitment due in 1 month
    ☐ Identify needed roles ☐ Reach out to potential volunteers ☐ Assign roles to volunteers
  • Event Promotion due in 5 weeks
    ☐ Create event flyers ☐ Advertise on social media ☐ Send out email invitations
  • Speaker/Performer Booking due in 6 weeks
    ☐ Reach out to potential speakers/performers ☐ Confirm and book speakers/performers

Not Critical but Immediate

  • Event Registration Set Up due in 7 weeks
    ☐ Set up online registration ☐ Set up on-site registration
  • Catering Arrangements due in 2 months
    ☐ Identify potential caterers ☐ Compare costs and menus ☐ Book selected caterer
  • Event Schedule Planning due in 9 weeks
    ☐ Create event program ☐ Allocate time for each segment

Low Priority

  • Audio/Visual Equipment Check due in 10 weeks
    ☐ Check functionality of equipment ☐ Arrange for equipment rental if necessary