Church Event Coordination Template

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Ensure your church events are meticulously planned and executed with this detailed coordination template. From determining event dates to finalizing all details, this template covers every step necessary for successful event planning.

Utilize this template to manage volunteers, budget, venue booking, equipment arrangement, program planning, and more. With organized tasks and clear deadlines, you can guarantee well-coordinated and memorable church events.

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Church Event Coordination for Priority Matrix

Church Event Coordination in Priority Matrix

Streamline the planning and coordination of church events with this comprehensive template.

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Proposed Tasks

Critical & Immediate

  • Determine Event Dates - due in 1 day
    ☐ Identify suitable dates for the events ☐ Ensure no clashes with other church activities
  • Identify Volunteers - due in 1 week
    ☐ Reach out to congregation for volunteers ☐ Assign roles and responsibilities
  • Coordinate Event Setup - due in 3 months
    ☐ Plan layout and decoration of venue ☐ Arrange for setup team
  • Finalize Event Details - due in 3.5 months
    ☐ Confirm all arrangements ☐ Address any last-minute changes or issues

Critical but Not Immediate

  • Plan Budget for Events - due in 2 weeks
    ☐ Calculate estimated cost for each event ☐ Confirm budget approval from church committee
  • Book Venue - due in 3 weeks
    ☐ Confirm availability of church premises or other venue ☐ Make necessary reservations

Not Critical but Immediate

  • Arrange for Equipment - due in 1 month
    ☐ Identify necessary equipment for events ☐ Arrange for procurement or rental
  • Plan Event Program - due in 1.5 months
    ☐ Outline program for each event ☐ Confirm speakers or performers

Not Critical & Not Immediate

  • Organize Food and Beverages - due in 2 months
    ☐ Calculate estimated food and beverage needs ☐ Coordinate with caterers
  • Publicize Events - due in 2.5 months
    ☐ Create event flyers and posters ☐ Announce events to congregation and community