Candidate Outreach Prioritization Template

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Streamline your talent acquisition process with the Candidate Outreach Prioritization template. Utilizing the Eisenhower method, this template helps you identify which candidates require immediate follow-up and delegate less urgent tasks effectively.

This ensures that you connect promptly with potential hires, improving your chances of securing top talent while maintaining an organized and efficient workflow.

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Candidate Outreach Prioritization for Priority Matrix

Candidate Outreach Prioritization in Priority Matrix

Prioritize candidate outreach efficiently using the Eisenhower method to ensure timely follow-ups and optimal talent acquisition.

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Proposed Tasks

Urgent and Important

  • Follow up with Candidate A - due in 1 day
    ☐ Review Candidate A's application ☐ Prepare personalized follow-up message ☐ Send follow-up email
  • Schedule interviews for next week - due in 2 days
    ☐ Review candidate availability ☐ Schedule interviews ☐ Send interview confirmations
  • Check references for Candidate D - due in 3 days
    ☐ Prepare list of references ☐ Contact references ☐ Document reference checks
  • Prepare Candidate C for interview - due in 1 week
    ☐ Review Candidate C's application ☐ Prepare interview materials ☐ Send interview confirmation email

Important, Not Urgent

  • Update candidate database - due in 2 weeks
    ☐ Review new applications ☐ Update candidate profiles ☐ Organize database
  • Plan diversity recruitment strategy - due in 1 month
    ☐ Research diversity recruitment strategies ☐ Prepare diversity recruitment plan ☐ Present plan to HR team
  • Prepare for job fair - due in 6 weeks
    ☐ Register for job fair ☐ Prepare materials for job fair ☐ Organize transportation

Urgent, Not Important

  • Send rejection letters - due in 2 days
    ☐ Review rejected applications ☐ Prepare rejection letters ☐ Send rejection letters
  • Delegate follow up with Candidate B - due in 3 days
    ☐ Review Candidate B's application ☐ Prepare notes for colleague ☐ Delegate task to colleague

Neither Urgent nor Important

  • Review job postings - due in 1 month
    ☐ Review current job postings ☐ Update job descriptions if necessary ☐ Post new jobs if necessary