Building Maintenance Task Prioritization Template

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Efficiently manage and prioritize all building maintenance tasks with this comprehensive template. Using Priority Matrix, you can ensure that urgent maintenance issues are addressed promptly while keeping track of routine inspections and upkeep.

This template helps Building Managers maintain the physical infrastructure by organizing tasks based on their urgency and importance, ensuring a safe and well-maintained environment.

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Building Maintenance Task Prioritization for Priority Matrix

Building Maintenance Task Prioritization in Priority Matrix

Track and prioritize building maintenance tasks to ensure urgent issues are addressed promptly.

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Proposed Tasks

High Impact, Quick Wins

  • Emergency Plumbing Repair - due in 1 day
    ☐ Identify the source of the leak ☐ Shut off water supply ☐ Call professional plumber
  • Light Bulb Replacement - due in 2 days
    ☐ Identify which bulbs need replacement ☐ Purchase new bulbs ☐ Replace bulbs
  • Graffiti Removal - due in 3 days
    ☐ Take pictures for documentation ☐ Use graffiti removal products ☐ Repaint surface if necessary
  • Pest Control - due in 1 week
    ☐ Identify areas of infestation ☐ Schedule pest control service ☐ Follow up on treatment results

High Impact, Long Term

  • Routine HVAC Inspection - due in 2 weeks
    ☐ Schedule inspection with professional ☐ Prepare relevant documentation ☐ Follow up on inspection results
  • Safety Inspection - due in 1 month
    ☐ Check fire extinguishers ☐ Inspect emergency exit signs ☐ Ensure all safety equipment is up to code
  • Elevator Maintenance - due in 2 months
    ☐ Schedule service with professional ☐ Follow up on maintenance results ☐ Ensure compliance with safety standards
  • Roof Inspection - due in 6 months
    ☐ Schedule inspection with professional ☐ Prepare relevant documentation ☐ Follow up on inspection results

Low Impact, Quick Wins

  • Carpet Cleaning - due in 3 weeks
    ☐ Schedule service with professional ☐ Prepare areas for cleaning ☐ Follow up on cleaning results
  • Landscaping Maintenance - due in 1 month
    ☐ Schedule service with professional ☐ Prepare areas for maintenance ☐ Follow up on maintenance results