Art Exhibition Planning and Management Template

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Organize and execute successful art exhibitions with our step-by-step planning and management template. This guide helps you handle everything from securing the venue and curating artworks to promoting the event and evaluating its success.

With clear tasks and deadlines, this template ensures that all aspects of your exhibition are meticulously planned and coordinated, leading to a seamless and impactful event.

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Art Exhibition Planning and Management for Priority Matrix

Art Exhibition Planning and Management in Priority Matrix

Plan and manage art exhibitions effectively with this comprehensive template.

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Proposed Tasks

High Impact, Immediate Tasks

  • Identify and Secure Exhibition Venue - due in 2 weeks
    ☐ Research potential venues ☐ Check availability and cost ☐ Secure the venue
  • Curate Artworks for Exhibition - due in 1 month
    ☐ Select artworks ☐ Coordinate with artists ☐ Ensure artwork transport and insurance
  • Coordinate Artwork Installation - due in 2.5 months
    ☐ Coordinate with installation crew ☐ Oversee artwork installation

High Impact, Long Term Tasks

  • Promote Exhibition - due in 1 month
    ☐ Create promotional materials ☐ Distribute press releases ☐ Update website and social media
  • Design Exhibition Layout - due in 6 weeks
    ☐ Plan artwork placement ☐ Design signage and information displays
  • Prepare Exhibition Catalogue - due in 1.5 months
    ☐ Write catalogue content ☐ Design catalogue layout ☐ Print catalogues
  • Plan Opening Event - due in 2 months
    ☐ Arrange for catering ☐ Invite guests ☐ Plan event program

Low Impact, Short Term Tasks

  • Train Exhibition Staff - due in 2.5 months
    ☐ Train staff on exhibition content ☐ Provide customer service training

Low Impact, Low Urgency Tasks

  • Prepare for Artwork Deinstallation - due in 3 months
    ☐ Plan deinstallation schedule ☐ Coordinate with artists for artwork return
  • Evaluate Exhibition Success - due in 3.5 months
    ☐ Gather visitor feedback ☐ Analyze visitor data ☐ Prepare post-exhibition report