Animal Shelter Fundraising Event Planning Template

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Ensure your animal shelter has the funds it needs to continue its vital work. This template guides you through planning and executing effective fundraising events, from setting the date to organizing activities and securing sponsorships.

By following this step-by-step plan, you can maximize your fundraising efforts, ensuring that your shelter can meet its operational costs and care for more animals in need.

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Animal Shelter Fundraising Event Planning for Priority Matrix

Animal Shelter Fundraising Event Planning in Priority Matrix

Plan and execute successful fundraising events to support your animal shelter.

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Proposed Tasks

Urgent and Important

  • Conduct Final Team Meeting - due in 1 day before event
    ☐ Review event schedule ☐ Address any last-minute concerns
  • Execute Event - due on event day
    ☐ Ensure smooth running of event ☐ Address any issues promptly
  • Setup Event Venue - due on event day
    ☐ Arrange seating ☐ Setup equipment
  • Finalize Event Date - due in 1 week
    ☐ Check venue availability ☐ Coordinate with team schedules
  • Prepare Budget - due in 2 weeks
    ☐ Estimate costs ☐ Plan for contingencies
  • Create Event Schedule - due in 4 weeks
    ☐ Plan activities ☐ Allocate time for each activity
  • Setup Online Donation Platform - due in 4 weeks
    ☐ Choose a reliable platform ☐ Setup the donation parameters
  • Send Invitations - due in 5 weeks
    ☐ Create guest list ☐ Send out digital and physical invites
  • Order Supplies - due in 6 weeks
    ☐ Identify necessary supplies ☐ Place orders
  • Promote Event - due in 7 weeks
    ☐ Create promotional materials ☐ Distribute materials on social media and in the community

Important, Not Urgent

  • Decide Event Theme - due in 1 week
    ☐ Brainstorm ideas ☐ Vote on final decision
  • Recruit Volunteers - due in 3 weeks
    ☐ Post volunteer opportunities ☐ Interview interested candidates
  • Secure Sponsorships - due in 5 weeks
    ☐ Identify potential sponsors ☐ Contact and negotiate with sponsors
  • Coordinate Food and Beverage - due in 8 weeks
    ☐ Decide on menu ☐ Secure catering or donations
  • Plan for Event Security - due in 9 weeks
    ☐ Contact local law enforcement ☐ Ensure volunteers are aware of emergency procedures
  • Prepare Speeches and Presentations - due in 10 weeks
    ☐ Assign speakers ☐ Review and practice speeches
  • Plan Animal Showcases - due in 12 weeks
    ☐ Select animals to showcase ☐ Prepare information about each animal

Urgent, Not Important

  • Finalize Event Layout - due in 11 weeks
    ☐ Plan seating arrangement ☐ Ensure accessibility and comfort
  • Arrange Transportation - due in 13 weeks
    ☐ Secure vehicle for equipment ☐ Plan route

Not Urgent, Not Important

  • Prepare Thank You Notes - due in 14 weeks
    ☐ Write personalized notes ☐ Plan for distribution after event