Alumni Communication Tracking & Prioritization Template

More education templates

Effective communication with alumni is crucial for maintaining strong relationships and engagement. This template helps you track and prioritize alumni communications, ensuring timely and meaningful responses. From setting up a communication database to scheduling follow-ups and organizing events, follow this step-by-step guide to stay connected with your alumni network.

Utilize this template to streamline your alumni relations efforts, improve engagement, and foster a supportive alumni community.

Get this template on priority matrix

Alumni Communication Tracking & Prioritization for Priority Matrix

Alumni Communication Tracking & Prioritization in Priority Matrix

Keep track of important alumni correspondences and prioritize responses efficiently.

You can start using Alumni Communication Tracking & Prioritization or other Education Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Urgent

  • Task 1: Set up Alumni Communication Database due in 1 week
    ☐ Identify all alumni contacts ☐ create a database ☐ import contacts into the database
  • Task 2: Prioritize Alumni Communications due in 2 weeks
    ☐ Review all open communications ☐ classify them according to the Eisenhower method
  • Task 3: Respond to High Priority Communications due in 3 weeks
    ☐ Respond to all high priority communications ☐ ensure all queries are addressed

High Impact, Not Urgent

  • Task 4: Schedule Follow-ups for Medium Priority Communications due in 4 weeks
    ☐ Schedule follow-ups for all medium priority communications
  • Task 5: Organize Alumni Event due in 5 weeks
    ☐ Plan an event to engage alumni ☐ coordinate with the events team
  • Task 10: Implement Changes to Communication Strategy due in 10 weeks
    ☐ Implement changes identified in the communication strategy evaluation

Low Impact, Urgent

  • Task 6: Send out Alumni Newsletter due in 6 weeks
    ☐ Compile relevant news and updates ☐ design the newsletter ☐ distribute it to all alumni
  • Task 7: Update Alumni Contact Information due in 7 weeks
    ☐ Review the database for outdated or incorrect information ☐ update contact details as necessary

Low Impact, Not Urgent

  • Task 8: Track Alumni Engagement due in 8 weeks
    ☐ Monitor alumni engagement with newsletters and events ☐ record findings in the database
  • Task 9: Evaluate Communication Strategy due in 9 weeks
    ☐ Analyze the effectiveness of the current communication strategy ☐ identify areas for improvement