Advocacy Event Planning and Execution Template

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Plan and execute impactful advocacy events with this comprehensive template. Designed for non-profit organizations, this template guides you through each step of the event planning process, from setting goals and budgeting to marketing and post-event evaluation.

Ensure your advocacy events are successful and leave a lasting impact with well-organized tasks and clear prioritization, making your campaign efforts more effective.

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Advocacy Event Planning and Execution for Priority Matrix

Advocacy Event Planning and Execution in Priority Matrix

Smoothly manage and coordinate advocacy-related events with clear task prioritization.

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Proposed Tasks

High Impact, Quick Wins

  • Task 1: Identify Event Goals - due in 1 week
    ☐ Define the purpose of the event ☐ Determine desired outcomes
  • Task 3: Define Event Format - due in 3 weeks
    ☐ Decide on event type (virtual, in-person, hybrid) ☐ Determine event activities
  • Task 5: Create Event Schedule - due in 5 weeks
    ☐ Outline key event milestones ☐ Establish timeline for event day
  • Task 7: Marketing and Promotion - due in 7 weeks
    ☐ Create marketing plan ☐ Develop promotional materials
  • Task 10: Finalize Event Program - due in 10 weeks
    ☐ Finalize event schedule ☐ Confirm speaker lineup
  • Task 12: Event Setup - due in 12 weeks
    ☐ Set up venue ☐ Test audio/visual equipment
  • Task 13: Execute Event - due in 13 weeks
    ☐ Manage event activities ☐ Handle any issues that arise

High Impact, Long Term

  • Task 2: Budget Planning - due in 2 weeks
    ☐ Estimate event expenses ☐ Identify potential sources of funding
  • Task 4: Venue Selection - due in 4 weeks
    ☐ Research potential venues ☐ Compare costs and features
  • Task 6: Identify Speakers - due in 6 weeks
    ☐ Identify potential speakers ☐ Send speaker invitations
  • Task 9: Logistics Planning - due in 9 weeks
    ☐ Plan for equipment and supplies ☐ Arrange transportation if needed
  • Task 15: Event Evaluation - due in 15 weeks
    ☐ Analyze feedback ☐ Evaluate event success

Low Impact, Quick Wins

  • Task 8: Event Registration Setup - due in 8 weeks
    ☐ Set up online registration ☐ Manage attendee list
  • Task 11: Send Event Reminders - due in 11 weeks
    ☐ Send reminders to attendees ☐ Confirm event details with speakers
  • Task 14: Post-Event Follow Up - due in 14 weeks
    ☐ Send thank you notes to attendees and speakers ☐ Gather feedback
  • Task 18: Report Event Outcomes - due in 18 weeks
    ☐ Prepare report on event outcomes ☐ Present report to stakeholders

Low Priority / Etc.

  • Task 16: Document Lessons Learned - due in 16 weeks
    ☐ Identify what worked well ☐ Document areas for improvement
  • Task 17: Update Event Planning Process - due in 17 weeks
    ☐ Update event planning process based on lessons learned
  • Task 19: Archive Event Materials - due in 19 weeks
    ☐ Archive event materials for future reference
  • Task 20: Celebrate Success - due in 20 weeks
    ☐ Celebrate the successful completion of the event