Administrative Task Management & Team Collaboration Template

Administrative Task Management & Team Collaboration in Priority Matrix

Enhance team collaboration and keep track of administrative tasks seamlessly.

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Proposed Tasks

Immediate Tasks

• Task 1: Set up task tracking system due in 1 day
  ☐ Research possible task tracking systems ☐ Choose a system that meets our needs ☐ Set up the system
• Task 2: Train team on task tracking system due in 1 week
  ☐ Create training materials ☐ Conduct training session ☐ Answer any questions and provide additional training as needed
• Task 3: Import existing tasks into tracking system due in 1 week
  ☐ Gather all existing tasks ☐ Input tasks into tracking system

Long-term Projects

• Task 20: Continuous improvement of task management due in ongoing
  ☐ Always look for ways to improve the task management system ☐ Implement improvements as they are identified
• Task 4: Create guidelines for task management due in 2 weeks
  ☐ Determine what information should be included with each task ☐ Create a system for prioritizing tasks ☐ Write up guidelines and share with team
• Task 9: Regularly review task management system due in 1 month
  ☐ Assess whether the system is meeting our needs ☐ Make any necessary adjustments
• Task 11: Create a backup of task tracking system due in 2 months
  ☐ Identify a method for backing up the system ☐ Create a backup
• Task 12: Conduct a team survey on task management due in 3 months
  ☐ Create a survey ☐ Collect team feedback ☐ Implement changes based on feedback
• Task 14: Review and update task guidelines due in 4 months
  ☐ Review existing guidelines ☐ Make revisions based on team feedback and changing needs
• Task 17: Assess team productivity due in 6 months
  ☐ Measure team productivity ☐ Identify any areas for improvement

Low Priority Tasks

• Task 18: Plan for future projects due in ongoing
  ☐ Identify upcoming projects ☐ Add them to the task tracking system
• Task 5: Regularly update task tracking system due in ongoing
  ☐ Add new tasks as they come up ☐ Update tasks with any changes or progress
• Task 7: Monitor task progress due in ongoing
  ☐ Regularly check in on task progress ☐ Address any issues or obstacles
• Task 8: Provide feedback on task completion due in ongoing
  ☐ Review completed tasks ☐ Provide feedback to team members

Delegated Tasks

• Task 10: Share task updates with team due in ongoing
  ☐ Regularly update team on overall task progress ☐ Highlight any important changes or updates
• Task 13: Organise weekly team meetings due in ongoing
  ☐ Schedule weekly meetings ☐ Create agenda for each meeting ☐ Lead meetings
• Task 15: Re-evaluate task delegation due in ongoing
  ☐ Regularly review task assignments ☐ Reassign tasks as needed
• Task 16: Maintain communication with team due in ongoing
  ☐ Regularly check in with team members ☐ Address any concerns or issues
• Task 19: Celebrate task completion due in ongoing
  ☐ Recognize team members for their hard work ☐ Celebrate completed tasks and projects
• Task 6: Delegate tasks to team members due in ongoing
  ☐ Decide which team member is best suited for each task ☐ Assign tasks in the tracking system