Administrative Duties Management Template

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As an Associate Professor, balancing teaching, research, and administrative duties can be challenging. This template helps prioritize and manage administrative tasks using Priority Matrix, allowing you to focus more on your primary responsibilities.

By following this template, you can streamline your administrative workload, ensuring you have more time for teaching and research activities.

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Administrative Duties Management for Priority Matrix

Administrative Duties Management in Priority Matrix

Effectively prioritize and manage administrative tasks to free up time for teaching and research.

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Proposed Tasks

Urgent and Important

  • Attend faculty meeting due in 1 day
    ☐ Review meeting agenda
  • Submit grades due in 2 days
    ☐ Check all assignments are graded ☐ Submit grades
  • Prepare for department meeting due in 2 days
    ☐ Review agenda ☐ Prepare presentation
  • Prepare lecture notes for next week
    ☐ Review topic ☐ Prepare notes and presentation
  • Grade assignments due in 1 week
    ☐ Review assignments ☐ Provide feedback
  • Prepare for guest lecture due in 1 week
    ☐ Decide topic ☐ Prepare presentation

Important, Not Urgent

  • Review student feedback due in 1 week
    ☐ Read feedback ☐ Implement changes if necessary
  • Update course materials due in 2 weeks
    ☐ Review current materials ☐ Update with latest research
  • Update course syllabus due in 3 weeks
    ☐ Review current syllabus ☐ Make necessary changes
  • Submit annual report due in 1 month
    ☐ Prepare report ☐ Review and edit
  • Plan next semester's course schedule due in 1 month
    ☐ Decide courses ☐ Prepare schedule
  • Submit research proposal due in 2 months
    ☐ Prepare proposal ☐ Review and edit
  • Apply for research grant due in 3 months
    ☐ Prepare proposal ☐ Submit application
  • Organize academic conference due in 6 months
    ☐ Plan schedule ☐ Invite speakers ☐ Arrange facilities

Urgent, Not Important

  • Respond to emails due in 1 day
    ☐ Check inbox ☐ Answer urgent emails
  • Attend department social event in 2 days
    ☐ Check event details
  • Attend workshop in 3 days
    ☐ Prepare for workshop

Not Urgent, Not Important

  • Plan field trip for next semester
    ☐ Decide location ☐ Arrange logistics
  • Schedule office hours for next semester
    ☐ Check availability ☐ Update schedule
  • Update personal website due in 1 month
    ☐ Review current content ☐ Update with latest work