Academic Conference Preparation Template

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Ensure your academic conferences run smoothly with meticulous preparation and organization. This template covers all aspects of conference preparation, from formulating the conference theme to sending out invitations. By following this step-by-step guide, project managers can guarantee that every detail is handled efficiently, ensuring a successful event.

Utilize this template to streamline tasks such as securing keynote speakers, preparing the call for papers, selecting a venue, and coordinating catering. Achieve a seamless and professional conference experience with this comprehensive project management tool.

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Academic Conference Preparation for Priority Matrix

Academic Conference Preparation in Priority Matrix

Efficiently organize and manage tasks for academic conference preparation.

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Proposed Tasks

High Impact, Urgent

  • Formulate Conference Theme - due in 1 week
    ☐ Brainstorm potential themes ☐ Discuss with team ☐ Finalize theme
  • Secure Keynote Speakers - due in 2 months
    ☐ Identify potential speakers ☐ Reach out to potential speakers ☐ Confirm speakers

High Impact, Not Urgent

  • Prepare Call for Papers - due in 1 month
    ☐ Draft call for papers ☐ Review and revise call for papers ☐ Publish call for papers
  • Select Venue - due in 3 months
    ☐ Research potential venues ☐ Visit shortlisted venues ☐ Book selected venue

Low Impact, Urgent

  • Plan Conference Schedule - due in 5 months
    ☐ Plan keynote sessions ☐ Plan breakout sessions ☐ Plan networking events
  • Coordinate Catering - due in 6 months
    ☐ Select caterer ☐ Decide menu ☐ Confirm catering arrangements

Low Impact, Not Urgent

  • Prepare Conference Proceedings - due in 7 months
    ☐ Compile accepted papers ☐ Format proceedings ☐ Print proceedings
  • Send Out Invitations - due in 7 months
    ☐ Prepare invitation list ☐ Draft invitation ☐ Send out invitations