Academic Conference Planning Template

More higher-education templates

Successfully plan and execute academic conferences with this detailed template. From establishing a conference theme to preparing materials and promoting the event, this guide covers all essential tasks.

Designed for higher education managers, this template ensures timely completion of tasks and helps keep the project within budget, making your academic conference a seamless and well-organized event.

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Academic Conference Planning for Priority Matrix

Academic Conference Planning in Priority Matrix

Efficiently plan and organize academic conferences with this comprehensive guide.

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Proposed Tasks

Critical & Immediate

  • Establish Conference Theme - due in 1 week
    ☐ Identify relevant academic topics ☐ Consult with academic committee ☐ Finalize conference theme
  • Identify Keynote Speakers - due in 2 weeks
    ☐ Research potential speakers ☐ Send invites ☐ Confirm participation

Critical & Delayable

  • Create Event Schedule - due in 1 month
    ☐ Plan session times ☐ Distribute breaks and networking times ☐ Finalize schedule
  • Secure Venue - due in 1 month
    ☐ Research potential venues ☐ Negotiate contract ☐ Confirm booking

Not Critical & Immediate

  • Plan Catering - due in 2 months
    ☐ Identify potential caterers ☐ Negotiate contract ☐ Confirm booking
  • Arrange Transportation - due in 2 months
    ☐ Research transport options ☐ Book necessary transport ☐ Confirm bookings
  • Organize Accommodation - due in 2 months
    ☐ Research potential hotels ☐ Negotiate group rates ☐ Confirm bookings

Not Critical & Delayable

  • Prepare Conference Materials - due in 3 months
    ☐ Design conference program ☐ Print conference materials ☐ Package conference materials
  • Promote Conference - due in 3 months
    ☐ Develop marketing plan ☐ Execute marketing plan ☐ Track marketing performance
  • Recruit Volunteers - due in 3 months
    ☐ Identify volunteer needs ☐ Recruit volunteers ☐ Train volunteers