Vintage Supplier Coordination Project Template

Vintage Supplier Coordination Project in Priority Matrix

Ensure a continuous flow of vintage inventory by maintaining strong supplier relationships and tracking orders and deliveries.

You can start using Vintage Supplier Coordination Project or other Operations Project Templates with Priority Matrix in just a few steps:

1. Click to sign in or create an account in the system
2. Start adding your items to the matrix
3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you

If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.

Proposed Tasks

Critical & Immediate

• Create Supplier Database
  ☐ Collect information on all suppliers ☐ Input data into a searchable database
• Establish Supplier Communication Protocol
  ☐ Set up a standardized system for communicating with suppliers ☐ Create templates for common communications
• Implement Delivery Schedule Checks
  ☐ Establish routine checks of delivery schedules ☐ Set up alerts for delays or issues
• Set up Order Tracking System
  ☐ Define process for tracking orders from placement to delivery ☐ Implement system and train staff

Important but not Urgent

• Conduct Supplier Risk Assessment
  ☐ Identify potential risks associated with each supplier ☐ Develop strategies to mitigate identified risks
• Create Supplier Payment Schedule
  ☐ Set up a standardized payment schedule for suppliers ☐ Communicate schedule to all suppliers
• Establish Dispute Resolution Process
  ☐ Define process for resolving disputes with suppliers ☐ Communicate process to all relevant parties
• Negotiate Supplier Contracts
  ☐ Review current contracts ☐ Negotiate improved terms and conditions
• Organize Monthly Supplier Meetings
  ☐ Schedule regular meetings with suppliers ☐ Prepare agenda and action points
• Review Supplier Performance Quarterly
  ☐ Set up a supplier performance review schedule ☐ Implement performance metrics

Less Important but Immediate

• Establish Emergency Supplier Contacts
  ☐ Create a list of emergency contacts for each supplier ☐ Distribute list to relevant staff
• Implement Supplier Ranking System
  ☐ Develop a system for ranking suppliers based on performance ☐ Use rankings to inform future contract negotiations
• Regularly Update Supplier Information
  ☐ Schedule regular updates of supplier information in the database ☐ Assign staff to this task
• Set up Supplier Feedback System
  ☐ Create a system for suppliers to provide feedback ☐ Set up process for reviewing and addressing feedback

Less Important and not Urgent

• Conduct Annual Supplier Audits
  ☐ Schedule annual audits of suppliers ☐ Prepare audit process and criteria
• Create Supplier Code of Conduct
  ☐ Develop a code of conduct for suppliers ☐ Distribute to all current and future suppliers
• Develop Supplier Onboarding Process
  ☐ Create a standardized process for onboarding new suppliers ☐ Train staff on the new process
• Implement Supplier Diversity Initiatives
  ☐ Develop initiatives to increase diversity among suppliers ☐ Communicate initiatives and progress to stakeholders
• Set up Supplier Appreciation Program
  ☐ Create a program to show appreciation for suppliers ☐ Implement rewards or recognition for high-performing suppliers
• Set up Supplier Training Sessions
  ☐ Organize training sessions for suppliers on our processes and expectations ☐ Schedule and conduct sessions