University Project Management Initiative Template

University Project Management Initiative in Priority Matrix

Coordinate university projects efficiently with clear tasks, deadlines, and roles.

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Proposed Tasks

Critical Tasks

• Project Kick-off Meeting in 1 week
  ☐ Prepare Agenda ☐ Invite Key Stakeholders ☐ Clarify Project Goals
• Define Project Scope in 2 weeks
  ☐ Determine Project Boundaries ☐ Identify Key Deliverables ☐ Establish Project Constraints
• Identify Project Team in 3 weeks
  ☐ Identify Required Skills ☐ Select Team Members ☐ Assign Roles
• Risk Assessment in 6 weeks
  ☐ Identify Potential Risks ☐ Analyze Risks ☐ Develop Risk Mitigation Strategy
• Project Approval in 7 weeks
  ☐ Prepare Project Proposal ☐ Present Proposal to Stakeholders ☐ Obtain Approval

Important, Not Urgent

• Develop Project Timeline in 1 month
  ☐ List Key Milestones ☐ Identify Task Dependencies ☐ Estimate Task Duration
• Prepare Project Budget in 5 weeks
  ☐ Identify Cost Elements ☐ Estimate Costs ☐ Prepare Budget Proposal
• Project Launch in 2 months
  ☐ Communicate Project Start ☐ Ensure Resources Availability ☐ Start Project Work

Delegate

• Project Monitoring in 3 months
  ☐ Track Project Progress ☐ Address Project Issues ☐ Update Stakeholders

Low Priority Tasks

• Project Closure in 4 months
  ☐ Complete Project Deliverables ☐ Obtain Project Acceptance ☐ Conduct Project Review