Team Project Management and Task Sharing Template

Team Project Management and Task Sharing in Priority Matrix

Seamlessly share project updates, tasks, and notes, ensuring your IT team stays informed and aligned.

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Proposed Tasks

Critical & Immediate

• Task 9: Resolve project issues (due as needed)
  ☐ Identify any issues hindering the progress of the project ☐ Find solutions to the issues ☐ Implement the solutions
• Task 2: Define project objectives (due in 2 days)
  ☐ Identify the key objectives of the project ☐ Discuss the objectives with the team ☐ Document and share the objectives with the team
• Task 5: Establish communication guidelines (due in 2 days)
  ☐ Decide on the preferred communication channels ☐ Set up guidelines for communication within the team ☐ Share the guidelines with the team
• Task 4: Create a project timeline (due in 3 days)
  ☐ Estimate the time required for each task ☐ Create a project timeline including all tasks and milestones
• Task 1: Set up a project management tool (due in 1 week)
  ☐ Create an account on the project management tool ☐ Invite team members to join the platform ☐ Set up a project within the tool

Critical & Not Immediate

• Task 3: Identify tasks and assign to team members (due in 1 week)
  ☐ Break down the project into smaller tasks ☐ Assign tasks to team members based on their skills and availability
• Task 6: Set up a document sharing system (due in 1 week)
  ☐ Choose a platform for document sharing ☐ Upload all relevant documents ☐ Share access with the team

Not Critical & Immediate

• Task 7: Conduct weekly team meetings (due ongoing)
  ☐ Schedule weekly team meetings ☐ Prepare an agenda for each meeting ☐ Ensure all team members are present at each meeting
• Task 8: Monitor project progress (due ongoing)
  ☐ Regularly check the progress of the project ☐ Update the project timeline as needed ☐ Communicate any changes to the team

Not Critical & Not Immediate

• Task 10: Conduct project review (due at project end)
  ☐ Review the overall performance of the project ☐ Identify any areas for improvement ☐ Share the review results with the team