Team Project Management Template

Team Project Management in Priority Matrix

Manage team projects efficiently with real-time updates, tasks, and notes.

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Proposed Tasks

High Impact, Quick Wins

• Task 1: Setting Up Project Management Tool
  ☐ Research different project management tools ☐ Choose the most appropriate tool ☐ Set up the tool for the team
• Task 17: Setting Up Project Tracking
  ☐ Decide on project tracking method ☐ Set up project tracking ☐ Ensure all team members understand tracking process
• Task 2: Assigning Roles and Responsibilities
  ☐ Identify team members' strengths ☐ Assign roles based on strengths ☐ Communicate responsibilities to each team member
• Task 20: Conducting a Project Kick-off Meeting
  ☐ Organize kick-off meeting ☐ Conduct kick-off meeting ☐ Ensure all team members understand project expectations
• Task 4: Setting Up Communication Channels
  ☐ Decide on primary communication tool ☐ Set up communication tool ☐ Ensure all team members have access
• Task 6: Setting Up a Document Sharing System
  ☐ Choose a document sharing platform ☐ Set up folders and permissions ☐ Ensure all team members have access

High Impact, Long Term

• Task 10: Setting Up Risk Management Plan
  ☐ Identify potential project risks ☐ Create risk management plan ☐ Share risk management plan with the team
• Task 11: Setting Up Project Budget
  ☐ Identify project costs ☐ Create project budget ☐ Share project budget with the team
• Task 12: Creating a Project Quality Plan
  ☐ Identify quality standards ☐ Create project quality plan ☐ Share quality plan with the team
• Task 3: Creating a Project Schedule
  ☐ Outline project timeline ☐ Assign tasks with deadlines ☐ Share project schedule with the team
• Task 5: Setting Up Regular Check-Ins
  ☐ Schedule regular team meetings ☐ Decide on format of meetings ☐ Ensure all team members can attend
• Task 7: Creating a Project Charter
  ☐ Outline project goals and objectives ☐ Create project charter ☐ Share project charter with the team
• Task 9: Setting Project Milestones
  ☐ Identify key project milestones ☐ Add milestones to project schedule ☐ Communicate milestones to the team

Low Impact, Quick Wins

• Task 13: Setting Up Project Reporting
  ☐ Decide on reporting frequency ☐ Set up reporting templates ☐ Ensure all team members understand reporting process
• Task 16: Creating a Stakeholder Management Plan
  ☐ Identify project stakeholders ☐ Create stakeholder management plan ☐ Share stakeholder management plan with the team
• Task 18: Setting Up Feedback Mechanisms
  ☐ Decide on feedback mechanisms ☐ Set up feedback mechanisms ☐ Ensure all team members understand feedback process
• Task 8: Training Team on Project Management Tool
  ☐ Organize training session ☐ Conduct training session ☐ Ensure all team members understand how to use the tool

Low Priority / Etc.

• Task 14: Creating a Project Closure Plan
  ☐ Outline project closure process ☐ Create project closure plan ☐ Share closure plan with the team
• Task 15: Creating a Project Procurement Plan
  ☐ Identify project procurement needs ☐ Create project procurement plan ☐ Share procurement plan with the team
• Task 19: Creating a Project Change Management Plan
  ☐ Identify potential project changes ☐ Create change management plan ☐ Share change management plan with the team