Team Project Management Template

Team Project Management in Priority Matrix

Ensure seamless team collaboration with project updates, tasks, and notes to keep everyone aligned.

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Proposed Tasks

Critical & Immediate

• Task 1: Create a Project Plan
  ☐ Identify project objectives ☐ Define project scope ☐ Identify key stakeholders
• Task 10: Address Project Issues
  ☐ Identify project issues ☐ Develop issue resolution plan ☐ Communicate issue resolution plan to team
• Task 17: Update Project Documentation
  ☐ Review project documentation ☐ Update documentation as necessary ☐ Share updated documentation with team
• Task 18: Conduct Final Project Review
  ☐ Prepare final project report ☐ Present project outcomes to stakeholders ☐ Address stakeholder feedback
• Task 2: Define Roles and Responsibilities
  ☐ Identify team members ☐ Assign roles ☐ Define responsibilities
• Task 9: Monitor Project Progress
  ☐ Track task completion ☐ Update project plan ☐ Communicate project progress to stakeholders

Critical & Not Immediate

• Task 11: Update Project Plan
  ☐ Review project progress ☐ Update project plan as necessary ☐ Communicate project plan updates to team
• Task 12: Conduct Risk Assessment
  ☐ Identify project risks ☐ Assess risk impact ☐ Develop risk mitigation plan
• Task 19: Archive Project Documentation
  ☐ Organize project documentation ☐ Archive project documentation ☐ Communicate archive location to team
• Task 20: Celebrate Project Success
  ☐ Plan celebration event ☐ Conduct celebration event ☐ Recognize team efforts
• Task 3: Create a Communication Plan
  ☐ Define communication methods ☐ Set communication frequency ☐ Identify communication stakeholders
• Task 4: Set up Project Management Tool
  ☐ Choose a project management tool ☐ Set up project in the tool ☐ Invite team members to the tool

Not Critical & Immediate

• Task 13: Implement Risk Mitigation Plan
  ☐ Communicate risk mitigation plan to team ☐ Implement risk mitigation measures ☐ Monitor risk mitigation effectiveness
• Task 14: Update Stakeholders
  ☐ Prepare project update report ☐ Present project update to stakeholders ☐ Address stakeholder concerns
• Task 5: Create a Task List
  ☐ Identify project tasks ☐ Define task dependencies ☐ Assign tasks to team members
• Task 6: Set Task Priorities
  ☐ Identify critical tasks ☐ Set task priorities ☐ Communicate task priorities to team

Not Critical & Not Immediate

• Task 15: Review Project Performance
  ☐ Collect project performance data ☐ Analyze project performance ☐ Identify areas for improvement
• Task 16: Conduct Project Review Meeting
  ☐ Prepare meeting agenda ☐ Conduct meeting ☐ Document meeting outcomes
• Task 7: Share Project Plan with Team
  ☐ Prepare project plan presentation ☐ Present project plan to team ☐ Get feedback from team
• Task 8: Conduct Weekly Project Meetings
  ☐ Prepare meeting agenda ☐ Conduct meeting ☐ Document meeting minutes