Task Tracking and Deadline Management Template

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Effective time management is crucial in technology consulting. This template helps you visualize and allocate time to your most pressing tasks, ensuring that no deadlines are missed. By following the tasks outlined in this template, you can ensure that every task gets the attention it requires within the stipulated timeframe.

From setting up a GTD system to regular reviews and training sessions, this template provides a comprehensive approach to managing deadlines and task tracking.

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Task Tracking and Deadline Management for Priority Matrix

Task Tracking and Deadline Management in Priority Matrix

Ensure no deadlines are missed by visualizing and allocating time to your most pressing tasks.

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Proposed Tasks

Critical and Immediate

  • Task 1: Define project scope due in 2 days
    ☐ Identify project deliverables ☐ Establish project timeline ☐ Allocate resources
  • Task 4: Input tasks into GTD system due in 3 days
    ☐ Input tasks ☐ Assign deadlines ☐ Allocate resources
  • Task 2: Set up GTD system due in 1 week
    ☐ Choose a GTD tool ☐ Set up project in GTD tool ☐ Input initial tasks

Important but not Immediate

  • Task 5: Weekly review of tasks due in 1 week
    ☐ Review completed tasks ☐ Review upcoming tasks ☐ Adjust deadlines if necessary
  • Task 3: Train team on GTD system due in 2 weeks
    ☐ Plan training session ☐ Conduct training session ☐ Address any queries
  • Task 10: Update GTD system due in 1 month
    ☐ Review GTD system ☐ Update GTD system if necessary

Immediate but not Important

  • Task 6: Monthly review of tasks due in 1 month
    ☐ Review completed tasks ☐ Review upcoming tasks ☐ Adjust deadlines if necessary
  • Task 11: Conduct team feedback session due in 3 months
    ☐ Plan feedback session ☐ Conduct feedback session
  • Task 12: Implement feedback due in 4 months
    ☐ Review feedback ☐ Implement changes
  • Task 9: Update project scope due in 6 months
    ☐ Review project scope ☐ Adjust scope if necessary

Not Immediate, Not Important

  • Task 19: Review next project success due in 2 years
    ☐ Review next project success metrics ☐ Document next project lessons learned
  • Task 20: Plan future projects due in 2 years
    ☐ Define future project scopes ☐ Establish future project timelines
  • Task 7: Quarterly review of tasks due in 3 months
    ☐ Review completed tasks ☐ Review upcoming tasks ☐ Adjust deadlines if necessary
  • Task 13: Update training materials due in 6 months
    ☐ Review training materials ☐ Update training materials
  • Task 14: Refresher training due in 7 months
    ☐ Plan refresher training ☐ Conduct refresher training
  • Task 8: Yearly review of tasks due in 1 year
    ☐ Review completed tasks ☐ Review upcoming tasks ☐ Adjust deadlines if necessary
  • Task 15: Review project success due in 1 year
    ☐ Review project success metrics ☐ Document lessons learned
  • Task 16: Plan next project due in 1 year
    ☐ Define next project scope ☐ Establish next project timeline
  • Task 17: Set up next project in GTD system due in 1 year
    ☐ Input next project tasks ☐ Assign next project deadlines
  • Task 18: Train team on next project due in 1 year
    ☐ Plan next project training session ☐ Conduct next project training session