Project GTD: Task and Deadline Management Template

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Effective time management is crucial for innovation consultants who juggle multiple projects with strict deadlines. This template helps you visualize and allocate your time to the most pressing projects, ensuring no deadlines are missed.

By following this step-by-step guide, you can set up a GTD-based task management system, prioritize tasks, and implement weekly reviews to stay on top of your workload and maintain efficiency.

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Project GTD: Task and Deadline Management for Priority Matrix

Project GTD: Task and Deadline Management in Priority Matrix

Visualize and allocate your time effectively to ensure no deadlines are missed.

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Proposed Tasks

Important and Urgent

  • Identify Current Projects
    ☐ Make a list of all ongoing projects ☐ Identify the tasks associated with each project
  • Set Up GTD-based Task Management System
    ☐ Choose a digital task management tool ☐ Set up projects in the tool ☐ Set up labels for task priority
  • Train on New Task Management System
    ☐ Understand how to use the new task management system efficiently ☐ Get comfortable with the GTD methodology

Important but Not Urgent

  • Input Tasks into Management System
    ☐ Input all tasks from current projects into the system ☐ Assign labels based on priority
  • Prioritize Tasks
    ☐ Use the Eisenhower Matrix to prioritize tasks ☐ Assign tasks to the appropriate quadrants
  • Set Deadlines for Each Task
    ☐ Assign a deadline to each task ☐ Enter deadlines into the task management system

Not Important but Urgent

  • Review GTD System Efficiency
    ☐ After one month, review the effectiveness of the GTD system ☐ Make adjustments as necessary to improve efficiency
  • Review Task List
    ☐ Review the task list for any missing tasks ☐ Ensure all tasks have been assigned a deadline

Not Important and Not Urgent

  • Create Backup of Task List
    ☐ Export task list to a backup file ☐ Store backup in a secure location
  • Implement Weekly Review
    ☐ Set a recurring weekly task to review the task list ☐ During the review, update task statuses and adjust deadlines as necessary