Team Project for Task Coordination in Outdoor Sports Gear Template

Team Project for Task Coordination in Outdoor Sports Gear in Priority Matrix

Streamline task coordination across sales and inventory teams in the outdoor sports gear industry.

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Proposed Tasks

Immediate Attention

• Task 1: Set up a Centralized Task Management System - due in 1 week
  ☐ Research available task management systems ☐ Choose a system that fits our needs ☐ Set up the system
• Task 2: Train Teams on the New System - due in 2 weeks
  ☐ Develop training materials ☐ Schedule training sessions ☐ Conduct training sessions
• Task 10: Set Up a Communication Channel for Task-related Questions - due in 2 weeks
  ☐ Choose a communication channel ☐ Train team members on how to use the channel
• Task 7: Set Up Regular Team Meetings - due in 2 weeks
  ☐ Establish a meeting schedule ☐ Set an agenda for each meeting ☐ Ensure all team members can attend

Planning Stage

• Task 3: Input Current Tasks into the New System - due in 3 weeks
  ☐ Collect current tasks from all teams ☐ Input tasks into the system ☐ Assign tasks to appropriate team members
• Task 8: Establish a Task Review Process - due in 1 month
  ☐ Determine how often tasks should be reviewed ☐ Set up a process for reviewing tasks ☐ Train team members on the process
• Task 9: Develop a System for Prioritizing Tasks - due in 1 month
  ☐ Create criteria for prioritizing tasks ☐ Train team members on the criteria
• Task 11: Develop a System for Tracking Task Progress - due in 1 month
  ☐ Choose a method for tracking progress ☐ Train team members on how to update progress
• Task 12: Set Up a System for Reporting Completed Tasks - due in 1 month
  ☐ Choose a method for reporting completed tasks ☐ Train team members on how to report completed tasks
• Task 13: Develop a System for Handling Overdue Tasks - due in 1 month
  ☐ Create a procedure for handling overdue tasks ☐ Train team members on the procedure
• Task 14: Set Up a System for Reassigning Tasks - due in 1 month
  ☐ Develop a process for reassigning tasks ☐ Train team members on the process
• Task 15: Develop a System for Escalating Issues - due in 1 month
  ☐ Create a procedure for escalating issues ☐ Train team members on the procedure

Long-term Strategy

• Task 4: Regularly Update Tasks - ongoing
  ☐ Check the system daily ☐ Update tasks as necessary ☐ Ensure all team members are updating their tasks
• Task 16: Set Up a System for Tracking Task Dependencies - due in 2 months
  ☐ Choose a method for tracking task dependencies ☐ Train team members on the method
• Task 17: Develop a System for Handling Task Conflicts - due in 2 months
  ☐ Create a procedure for resolving task conflicts ☐ Train team members on the procedure
• Task 18: Set Up a System for Tracking Task Ownership - due in 2 months
  ☐ Choose a method for tracking task ownership ☐ Train team members on the method
• Task 19: Develop a System for Managing Task Resources - due in 2 months
  ☐ Create a process for managing task resources ☐ Train team members on the process
• Task 5: Review System Effectiveness - due in 3 months
  ☐ Collect feedback from team members ☐ Analyze task completion rates ☐ Make adjustments to the system as necessary
• Task 20: Set Up a Feedback System for Task Management - due in 3 months
  ☐ Choose a method for collecting feedback ☐ Train team members on how to provide feedback

Optional Tasks

• Task 6: Create a Backup Plan - due in 1 month
  ☐ Develop a plan for system downtime ☐ Train team members on the backup plan