Stakeholder Communication Management Template

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Effective communication with key stakeholders is crucial in the performing arts industry. This template helps you manage interactions with sponsors, media, and artists through a structured plan.

Utilize this template to create communication plans, schedule meetings, prepare agendas, and follow up on actions. Ensure no communication falls through the cracks and maintain strong relationships with all stakeholders.

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Stakeholder Communication Management for Priority Matrix

Stakeholder Communication Management in Priority Matrix

Manage communications with key stakeholders in the performing arts industry effectively and efficiently.

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Proposed Tasks

Urgent and Important

  • Task 1 due in 1 day: Create communication plan
    ☐ Identify key stakeholders ☐ Define communication objectives ☐ Establish communication channels
  • Task 2 due in 3 days: Schedule stakeholder meetings
    ☐ Identify availability of stakeholders ☐ Set up meeting invites
  • Task 5 due in 3 weeks: Conduct stakeholder meetings
    ☐ Execute the meeting as per the agenda ☐ Document minutes of the meeting
  • Task 6 due in 1 month: Send follow-up emails
    ☐ Summarize meeting outcomes ☐ Share next steps
  • Task 9 due in 2 months: Conduct follow-up meetings
    ☐ Address unresolved issues or new developments
  • Task 12 due in 13 weeks: Send out updated communication plan
    ☐ Share updated plan with stakeholders
  • Task 13 due in 14 weeks: Schedule new stakeholder meetings
    ☐ Identify availability of stakeholders ☐ Set up meeting invites
  • Task 16 due in 4 months: Conduct new stakeholder meetings
    ☐ Execute the meeting as per the agenda ☐ Document minutes of the meeting
  • Task 17 due in 18 weeks: Send follow-up emails
    ☐ Summarize meeting outcomes ☐ Share next steps

Important but not Urgent

  • Task 3 due in 1 week: Prepare meeting agendas
    ☐ Outline key discussion points ☐ Assign roles for the meeting
  • Task 7 due in 5 weeks: Track responses
    ☐ Monitor communication channels for responses
  • Task 8 due in 6 weeks: Update communication plan
    ☐ Adjust plan based on feedback and responses
  • Task 10 due in 10 weeks: Review communication effectiveness
    ☐ Evaluate if communication objectives are met ☐ Identify areas for improvement
  • Task 14 due in 15 weeks: Prepare new meeting agendas
    ☐ Outline key discussion points ☐ Assign roles for the meeting
  • Task 18 due in 5 months: Track responses
    ☐ Monitor communication channels for responses
  • Task 19 due in 22 weeks: Update communication plan
    ☐ Adjust plan based on feedback and responses
  • Task 20 due in 6 months: Review communication effectiveness
    ☐ Evaluate if communication objectives are met ☐ Identify areas for improvement

Urgent but not Important

  • Task 4 due in 2 weeks: Send out meeting reminders
    ☐ Confirm attendance
  • Task 11 due in 3 months: Update stakeholder list
    ☐ Add new stakeholders ☐ Remove stakeholders no longer relevant
  • Task 15 due in 16 weeks: Send out meeting reminders
    ☐ Confirm attendance