Stakeholder Communication Management Template

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Effective communication with stakeholders is vital in the non-profit industry. This template helps you keep track of stakeholder communication and ensure timely responses to their queries.

By using this template, you can maintain strong relationships and trust with your stakeholders through organized and strategic communication efforts, including creating a stakeholder list, developing a communication strategy, and sending monthly reports.

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Stakeholder Communication Management for Priority Matrix

Stakeholder Communication Management in Priority Matrix

Ensure timely and effective communication with stakeholders to maintain strong relationships and trust.

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Proposed Tasks

Urgent and Important

  • Create a Stakeholder List due in 1 day
    ☐ Identify all key stakeholders ☐ Get their contact details ☐ Identify preferred mode of communication
  • Respond to Stakeholder Queries due in 1 day
    ☐ Record query ☐ Provide response ☐ Record feedback
  • Create a Communication Log due in 3 days
    ☐ Record date of communication ☐ Record key points discussed ☐ Record follow-up actions
  • Set up Stakeholder Meetings due in 2 weeks
    ☐ Schedule meetings ☐ Prepare agenda ☐ Invite stakeholders

Important but not Urgent

  • Develop a Communication Strategy due in 1 week
    ☐ Decide frequency of communication ☐ Identify key messages ☐ Plan for regular updates
  • Send Monthly Reports due in 1 month
    ☐ Prepare report ☐ Send to stakeholders ☐ Record feedback
  • Train Team on Communication Protocol due in 1 month
    ☐ Prepare training materials ☐ Conduct training ☐ Assess understanding
  • Review Communication Strategy due in 3 months
    ☐ Assess effectiveness ☐ Make necessary adjustments ☐ Communicate changes to stakeholders

Urgent but not Important

  • Monitor Communication Activity due in 1 week
    ☐ Check communication log ☐ Identify any lapses ☐ Take corrective action

Neither Urgent nor Important

  • Update Stakeholder List due in 6 months
    ☐ Identify new stakeholders ☐ Update contact details ☐ Inform stakeholders of changes