Stakeholder Communication Management Template

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Effective communication with stakeholders is crucial for successful project management. This template utilizes Priority Matrix to help you manage and streamline communication, ensuring that stakeholders are always informed about the project's status.

By following this template, you can set clear communication plans, provide regular updates, and maintain transparency, which helps in setting the right expectations and achieving project goals successfully.

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Stakeholder Communication Management for Priority Matrix

Stakeholder Communication Management in Priority Matrix

Manage stakeholder communication effectively and ensure project transparency.

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Proposed Tasks

Immediate Communication

  • Prepare for stakeholder meetings - due 2 days before meeting
    ☐ Prepare meeting agenda ☐ Prepare necessary documents ☐ Confirm meeting details with stakeholders
  • Set up stakeholder communication plan - due in 1 week
    ☐ Identify key stakeholders ☐ Define communication frequency and channels ☐ Assign team members for communication

Scheduled Communication

  • Monthly project review meeting - due every 1st of the month
    ☐ Prepare project review report ☐ Set up meeting with stakeholders ☐ Conduct project review meeting
  • Quarterly project report - due every quarter end
    ☐ Collect and analyze project data ☐ Prepare quarterly report ☐ Present report to stakeholders
  • Year-end project report - due at year end
    ☐ Collect and analyze year-end project data ☐ Prepare year-end report ☐ Present report to stakeholders
  • Weekly project status update - due every Monday
    ☐ Collect project status from team members ☐ Prepare status update report ☐ Email report to stakeholders

Ad-hoc Communication

  • Ad-hoc communication with stakeholders - as needed
    ☐ Identify need for ad-hoc communication ☐ Prepare necessary information ☐ Communicate with stakeholders

Documentation & Follow-ups

  • Document stakeholder communication - due daily
    ☐ Document all stakeholder communication ☐ Update communication log ☐ Review and file documents
  • Follow up on stakeholder queries - due as per query
    ☐ Receive and document stakeholder queries ☐ Assign team member to resolve query ☐ Follow up with stakeholder
  • Post-meeting follow-up - due 1 day after meeting
    ☐ Document meeting minutes ☐ Follow up on action items ☐ Communicate next steps to stakeholders