Semester Preparation Project Template

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Prepare for a successful academic semester with this detailed project template. Review academic calendars, update course catalogs, coordinate faculty schedules, and more to ensure everything is in place for the upcoming term.

This template helps VPs of Student Services organize and review all necessary data, plan orientation events, coordinate with the IT department, and update important student services and safety information, boosting overall student satisfaction and operational efficiency.

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Semester Preparation Project for Priority Matrix

Semester Preparation Project in Priority Matrix

Ensure a smooth and organized semester with this comprehensive preparation guide.

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Proposed Tasks

High Impact, Quick Wins

  • Prepare Course Catalog
    Prepare the course catalog for the upcoming semester. This includes updating course offerings, descriptions, and schedules. ☐ Review course offerings ☐ Update course descriptions ☐ Finalize course schedules
  • Review Academic Calendar
    Review the academic calendar for the upcoming semester to ensure all important dates are accounted for. ☐ Identify key dates ☐ Check for any changes

High Impact, Long Term

  • Coordinate Faculty Schedules
    Coordinate with faculty to finalize their schedules for the upcoming semester. ☐ Confirm availability ☐ Assign courses ☐ Resolve scheduling conflicts
  • Update Student Services Information
    Update all student services information to reflect any changes for the upcoming semester. This includes information about housing, dining, health services, and other student resources. ☐ Review current information ☐ Make necessary updates

Low Impact, Quick Wins

  • Coordinate with IT Department
    Coordinate with the IT department to ensure all technological needs for the upcoming semester are met. This includes updating software, maintaining hardware, and ensuring network stability. ☐ Identify tech needs ☐ Coordinate updates ☐ Plan for maintenance
  • Plan Orientation Events
    Plan orientation events for incoming students. This includes scheduling events, coordinating with speakers, and arranging for necessary resources. ☐ Set event dates ☐ Coordinate with speakers ☐ Arrange resources

Low Priority / Etc.

  • Review Financial Aid Policies
    Review financial aid policies and update as necessary for the upcoming semester. ☐ Review current policies ☐ Identify necessary updates
  • Update Campus Safety Procedures
    Review and update campus safety procedures as necessary for the upcoming semester. ☐ Review current procedures ☐ Identify necessary updates