Project Prioritization Matrix Template

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Ensure that your non-profit or educational organization's resources are focused on the most impactful projects. This template helps you organize and prioritize tasks based on urgency and importance, ensuring key objectives are met in a timely manner.

With a structured approach to project prioritization, you can allocate resources efficiently, monitor progress, and achieve your organizational goals more effectively.

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Project Prioritization Matrix for Priority Matrix

Project Prioritization Matrix in Priority Matrix

Effectively prioritize and manage your projects in the non-profit and education sector.

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Proposed Tasks

Urgent and Important

  • Task 1: Identify all ongoing projects due in 1 week
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 2: Prioritize projects based on urgency and importance due in 2 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 3: Allocate resources for Q1 projects due in 3 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3

Important, Not Urgent

  • Task 4: Create timeline for Q2 projects due in 1 month
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 5: Identify key stakeholders for each project due in 5 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 6: Assign project managers for each project due in 6 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3

Urgent, Not Important

  • Task 7: Conduct project kickoff meetings due in 7 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 8: Monitor project progress due in 2 months
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 9: Conduct project status meetings due in 9 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3

Neither Urgent nor Important

  • Task 10: Re-prioritize projects if necessary due in 10 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 12: Review resource allocation due in 13 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 11: Update project timeline due in 3 months
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 13: Conduct project closure meetings due in 14 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 14: Document project learnings due in 15 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 16: Conduct project performance review due in 17 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 15: Update project management tools due in 4 months
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 17: Update project priority matrix due in 18 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 19: Conduct team debriefing due in 20 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 20: Celebrate successes due in 21 weeks
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3
  • Task 18: Plan for next set of projects due in 5 months
    ☐ Subtask1 ☐ Subtask2 ☐ Subtask3