Policy Renewal Tracking Project Template

More insurance templates

Stay on top of your policy renewals with this comprehensive tracking system. This template helps insurance underwriters monitor and process renewals efficiently to avoid lapses in coverage, ensuring continuous protection for the insured.

From creating a renewal database to automating reminders and conducting audits, this template covers all essential steps to streamline the renewal process and maintain regulatory compliance.

Get this template on priority matrix

Policy Renewal Tracking Project for Priority Matrix

Policy Renewal Tracking Project in Priority Matrix

Ensure timely policy renewals with a structured tracking system to prevent coverage lapses.

You can start using Policy Renewal Tracking Project or other Insurance Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Automation of Renewal Reminders
    ☐ Develop and implement a system to send automated reminders for upcoming renewals
  • Policy Lapse Follow-up
    ☐ Follow up on any policy lapses
  • Policy Renewal Audit
    ☐ Conduct an audit of policy renewals to ensure all are being tracked
  • Policy Renewal Database Creation
    ☐ Create a comprehensive database of all existing policies ☐ Include details such as policy number, insured's name, and renewal date
  • Renewal Completion Confirmation
    ☐ Confirm completion of policy renewals
  • Review of Renewal Pricing
    ☐ Review and update the pricing of policies for renewals
  • System Testing
    ☐ Test the renewal tracking system for any errors

Important but not Urgent

  • Communication with Insured
    ☐ Establish a communication plan with the insured about the renewal
  • Policy Review Procedure
    ☐ Establish a standard procedure for reviewing policies before renewal
  • Regulatory Compliance Check
    ☐ Ensure all renewals are in compliance with insurance regulations
  • Risk Assessment Training
    ☐ Conduct training for underwriters on risk assessment for policy renewals
  • System Improvements
    ☐ Make necessary improvements to the system based on feedback

Urgent but not Important

  • Creation of Renewal Reports
    ☐ Create monthly reports on policy renewals
  • Data Backup
    ☐ Regular data backup of the renewal tracking system
  • Feedback Collection
    ☐ Collect feedback from users of the renewal tracking system
  • System Access Management
    ☐ Manage who has access to the renewal tracking system

Neither Urgent nor Important

  • Policy Renewal Records
    ☐ Keep records of all policy renewals
  • Policy Renewal Success Celebration
    ☐ Plan a celebration for the successful completion of policy renewals
  • Stakeholder Updates
    ☐ Keep stakeholders updated on the progress of the project
  • System User Guide
    ☐ Create a user guide for the renewal tracking system