PhD Teaching Tasks and Deadlines Management Template

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Balancing teaching responsibilities with research work is a common challenge for PhD students. This template helps you plan and track teaching tasks like preparing lectures, grading assignments, and attending meetings, ensuring that you stay on top of your academic duties without letting your research fall behind.

With this template, prioritize your tasks effectively, meet all deadlines, and maintain a healthy balance between teaching and research.

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PhD Teaching Tasks and Deadlines Management for Priority Matrix

PhD Teaching Tasks and Deadlines Management in Priority Matrix

Manage teaching tasks efficiently without compromising your research work.

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Proposed Tasks

Urgent and Important

  • Update Lecture Materials for next class
    ☐ Review Feedback from Last Class ☐ Update Slides as Needed
  • Prepare for Student Consultation tomorrow
    ☐ Review Student's Questions ☐ Prepare Answers
  • Attend Department Meeting tomorrow
    ☐ Review Meeting Agenda ☐ Prepare Any Necessary Materials
  • Grading Assignments due in 2 days
    ☐ Review Assignment Guidelines ☐ Grade Each Student's Work ☐ Provide Feedback
  • Prepare Lecture for next week
    ☐ Research Topic ☐ Prepare Slides ☐ Practice Delivery
  • Review Teaching Schedule for next week
    ☐ Check Schedule ☐ Prepare for Classes

Important but not Urgent

  • Plan Course Syllabus for next semester
    ☐ Review Course Objectives ☐ Outline Weekly Topics ☐ Identify Required Readings
  • Revise Exam Questions
    ☐ Review Previous Exam ☐ Update Questions as Needed
  • Update Textbook List for next semester
    ☐ Review New Textbooks ☐ Update Course Materials
  • Plan Guest Lecture for next month
    ☐ Contact Guest Lecturer ☐ Prepare Lecture Topic
  • Submit Research Paper in 3 weeks
    ☐ Finalize Paper ☐ Proofread ☐ Submit
  • Submit Semester Grades in 1 month
    ☐ Verify All Assignments Are Graded ☐ Calculate Final Grades ☐ Submit to Registrar
  • Apply for Teaching Grant in 2 months
    ☐ Research Grant Requirements ☐ Prepare Application

Urgent but not Important

  • Meet with Struggling Student
    ☐ Review Student's Grades ☐ Prepare Improvement Plan
  • Meet with Teaching Assistant
    ☐ Discuss Course Progress ☐ Assign Tasks
  • Review Student Feedback from last semester
    ☐ Collect Feedback ☐ Analyze Feedback ☐ Make Necessary Changes
  • Write Recommendation Letter for a student
    ☐ Review Student's Achievements ☐ Write Letter
  • Attend Teaching Workshop in 3 weeks
    ☐ Register for Workshop ☐ Prepare for Workshop

Neither Urgent nor Important

  • Research New Teaching Methods
    ☐ Read Recent Education Journals ☐ Attend Education Webinars
  • Update Course Website
    ☐ Add New Course Materials ☐ Update Course Schedule