Parent Communication Management Template

More education templates

Effective communication with parents is crucial for student success. This template helps teachers prioritize and manage communication tasks, ensuring parents are well-informed and involved in their child's education. From scheduling parent-teacher meetings to sending progress reports and addressing concerns, this template covers all essential communication activities.

Use this template to streamline your communication process, keep parents engaged, and foster a supportive educational environment.

Get this template on priority matrix

Parent Communication Management for Priority Matrix

Parent Communication Management in Priority Matrix

Manage and prioritize communication with parents to keep them informed about their child's progress.

You can start using Parent Communication Management or other Education Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Parent's query response due in 1 day
    ☐ Read email ☐ Prepare response ☐ Email response
  • Prepare for parent's complaint due in 1 day
    ☐ Review complaint ☐ Prepare response
  • Address parent's concern due in 1 day
    ☐ Review concern ☐ Prepare response
  • Weekly progress report due in 3 days
    ☐ Collect student's academic data ☐ Write report ☐ Email to parents
  • Review parent's feedback due in 3 days
    ☐ Read feedback ☐ Prepare action plan
  • Feedback call due in 1 week
    ☐ Prepare student's progress summary ☐ Call parents
  • Prepare student's portfolio due in 1 week
    ☐ Collect student's work ☐ Compile portfolio
  • Prepare newsletter due in 1 week
    ☐ Collect class news ☐ Write newsletter ☐ Email to all parents
  • Parent-Teacher Meeting due in 1 week
    ☐ Prepare agenda ☐ Review student's progress ☐ Prepare feedback
  • Send report card due in 2 weeks
    ☐ Prepare report card ☐ Email to parents

Important, Not Urgent

  • Plan for student's improvement due in 1 week
    ☐ Review student's current progress ☐ Prepare improvement plan ☐ Discuss with parents
  • Update contact list due in 2 weeks
    ☐ Review existing contact list ☐ Update information
  • Plan for student's special needs due in 1 month
    ☐ Review student's needs ☐ Prepare plan ☐ Discuss with parents
  • Plan for next term's syllabus due in 1 month
    ☐ Review current syllabus ☐ Prepare new syllabus
  • Schedule next term's parent-teacher meeting due in 2 months
    ☐ Prepare schedule ☐ Email to all parents
  • Plan parents' workshop due in 3 months
    ☐ Decide on the topic ☐ Prepare material ☐ Send invitations

Urgent, Not Important

  • Send reminder for school trip due in 2 days
    ☐ Prepare reminder ☐ Email to all parents
  • Update parents about school event due in 2 days
    ☐ Prepare update ☐ Email to all parents
  • Update class website due in 3 days
    ☐ Review current content ☐ Update with recent activities
  • Send holiday greetings due in 1 month
    ☐ Prepare message ☐ Email to all parents