Operations Task Tracking System Template

Operations Task Tracking System in Priority Matrix

Ensure seamless communication and task management in your media team with this comprehensive template.

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Proposed Tasks

High Impact, Quick Wins

• Task 1 due in 1 day: Set up task tracking system
  ☐ Subtask1Research and select a suitable task tracking tool.☐ Subtask2Set up the tool and familiarize with its features.☐ Subtask3Train the team on how to use the tool.
• Task 2 due in 3 days: Define standard operating procedures
  ☐ Subtask1Identify key tasks that need standard operating procedures.☐ Subtask2Define the procedures and document them.☐ Subtask3Share the procedures with the team and ensure understanding.
• Task 9 due in 2 months: Set up a system for tracking deadlines
  ☐ Subtask1Identify a tool for tracking deadlines.☐ Subtask2Set up the tool and train the team on how to use it.☐ Subtask3Ensure all team members are aware of deadlines and can meet them.
• Task 13 due in 5 months: Develop a system for sharing resources
  ☐ Subtask1Identify a platform for sharing resources.☐ Subtask2Set up the platform and train the team on how to use it.☐ Subtask3Ensure all team members can access and use the platform.
• Task 17 due in 9 months: Set up a system for tracking individual performance
  ☐ Subtask1Identify metrics for tracking individual performance.☐ Subtask2Set up a system for tracking these metrics.☐ Subtask3Train the team on how to use the system and understand the metrics.

High Impact, Long Term

• Task 3 due in 1 week: Schedule regular team meetings
  ☐ Subtask1Determine the frequency and agenda of the meetings.☐ Subtask2Set up a shared calendar for scheduling the meetings.☐ Subtask3Ensure all team members are aware of the meetings and can attend.
• Task 4 due in 2 weeks: Implement a system for sharing updates
  ☐ Subtask1Decide on a platform for sharing updates.☐ Subtask2Train the team on how to use the platform.☐ Subtask3Set up a schedule for regular updates.
• Task 10 due in 10 weeks: Implement a system for tracking progress
  ☐ Subtask1Identify a method for tracking progress on tasks.☐ Subtask2Implement the system.☐ Subtask3Train the team on how to use the system.
• Task 14 due in 6 months: Set up a system for tracking team performance
  ☐ Subtask1Identify metrics for tracking team performance.☐ Subtask2Set up a system for tracking these metrics.☐ Subtask3Train the team on how to use the system and understand the metrics.
• Task 18 due in 10 months: Conduct individual performance reviews
  ☐ Subtask1Organize individual performance review sessions.☐ Subtask2Discuss the results and identify areas for improvement.☐ Subtask3Implement changes based on feedback.

Low Impact, Quick Wins

• Task 5 due in 3 weeks: Establish a feedback system
  ☐ Subtask1Identify a tool or method for gathering feedback.☐ Subtask2Implement the feedback system.☐ Subtask3Train the team on how to use the feedback system.
• Task 6 due in 1 month: Develop a system for delegating tasks
  ☐ Subtask1Identify a method for delegating tasks efficiently.☐ Subtask2Implement the system.☐ Subtask3Train the team on how to use the system.
• Task 11 due in 3 months: Conduct a team feedback session
  ☐ Subtask1Organize a feedback session to gather insights from the team.☐ Subtask2Discuss the feedback and identify areas for improvement.☐ Subtask3Implement changes based on feedback.
• Task 15 due in 7 months: Conduct a team performance review
  ☐ Subtask1Organize a performance review session.☐ Subtask2Discuss the results and identify areas for improvement.☐ Subtask3Implement changes based on feedback.
• Task 19 due in 11 months: Review and refine resource sharing system
  ☐ Subtask1Review the effectiveness of the resource sharing system.☐ Subtask2Identify areas for improvement.☐ Subtask3Implement changes and train the team on new processes.

Low Priority / Etc.

• Task 7 due in 5 weeks: Conduct a team training session
  ☐ Subtask1Identify areas where team training is needed.☐ Subtask2Organize a training session.☐ Subtask3Follow up to ensure understanding and implementation.
• Task 8 due in 6 weeks: Review and refine processes
  ☐ Subtask1Review the effectiveness of the task tracking system.☐ Subtask2Identify areas for improvement.☐ Subtask3Implement changes and train the team on new processes.
• Task 12 due in 4 months: Review and refine communication channels
  ☐ Subtask1Review the effectiveness of communication channels.☐ Subtask2Identify areas for improvement.☐ Subtask3Implement changes and train the team on new processes.
• Task 16 due in 8 months: Review and refine task delegation system
  ☐ Subtask1Review the effectiveness of the task delegation system.☐ Subtask2Identify areas for improvement.☐ Subtask3Implement changes and train the team on new processes.
• Task 20 due in 1 year: Conduct a final project review
  ☐ Subtask1Review the effectiveness of the entire project.☐ Subtask2Identify areas for improvement.☐ Subtask3Plan for future improvements and projects.