IT Project Tracking and Prioritization Template

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Effectively manage your IT projects by prioritizing urgent tasks and delegating less critical ones with this template. The IT Project Tracking and Prioritization template uses the Quadrants method to help you focus on what matters most, ensuring key projects are handled with the utmost urgency.

This template is designed to provide a clear vision of which tasks demand immediate attention, making it ideal for the fast-paced IT consulting and staffing industry. Implement this template to streamline your project management process and enhance productivity.

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IT Project Tracking and Prioritization for Priority Matrix

IT Project Tracking and Prioritization in Priority Matrix

Prioritize and track IT projects to ensure urgent tasks are addressed first using the Quadrants method.

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Proposed Tasks

Urgent and Important

  • Project 18 due in 13 months
    ☐ Prepare project benefits realization plan ☐ Monitor project benefits realization ☐ Prepare project benefits realization report
  • Project 1 due in 2 days
    ☐ Review project requirements ☐ Assign tasks to team ☐ Monitor progress
  • Project 2 due in 1 week
    ☐ Conduct feasibility study ☐ Prepare project plan ☐ Allocate resources
  • Project 9 due in 4 months
    ☐ Prepare project scope statement ☐ Prepare project procurement plan ☐ Monitor project budget
  • Project 10 due in 5 months
    ☐ Prepare project execution plan ☐ Monitor project schedule ☐ Prepare project completion report
  • Project 17 due in 1 year
    ☐ Prepare project stakeholder communication plan ☐ Monitor project stakeholder communication ☐ Conduct project stakeholder meetings

Important but not Urgent

  • Project 19 due in 14 months
    ☐ Prepare project resource utilization plan ☐ Monitor project resource utilization ☐ Prepare project resource utilization report
  • Project 20 due in 15 months
    ☐ Prepare project schedule variance analysis ☐ Monitor project schedule variance ☐ Prepare project schedule variance report
  • Project 3 due in 3 weeks
    ☐ Finalize project scope ☐ Develop project schedule ☐ Identify risks
  • Project 4 due in 1 month
    ☐ Arrange project kickoff meeting ☐ Define project objectives ☐ Identify stakeholders
  • Project 11 due in 6 months
    ☐ Prepare project initiation document ☐ Prepare project risk register ☐ Monitor project risks
  • Project 12 due in 7 months
    ☐ Prepare project stakeholder register ☐ Prepare project resource plan ☐ Monitor project resources

Urgent but not Important

  • Project 5 due in 6 weeks
    ☐ Prepare budget estimate ☐ Define project deliverables ☐ Prepare communication plan
  • Project 6 due in 2 months
    ☐ Identify project team ☐ Establish project governance ☐ Prepare risk management plan
  • Project 13 due in 8 months
    ☐ Prepare project communication plan ☐ Prepare project quality plan ☐ Monitor project quality
  • Project 14 due in 9 months
    ☐ Prepare project contingency plan ☐ Prepare project change control plan ☐ Monitor project changes

Neither Urgent nor Important

  • Project 7 due in 10 weeks
    ☐ Prepare quality plan ☐ Define project milestones ☐ Prepare project closure report
  • Project 8 due in 3 months
    ☐ Prepare project charter ☐ Conduct project review meetings ☐ Prepare project status reports
  • Project 15 due in 10 months
    ☐ Prepare project closure document ☐ Prepare project lessons learned ☐ Conduct project closure meeting
  • Project 16 due in 11 months
    ☐ Prepare project handover document ☐ Prepare project evaluation report ☐ Conduct project evaluation review