IT Project Task Tracker Template

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Effective management of project timelines is crucial to prevent delays and cost overruns. The IT Project Task Tracker template provides a comprehensive guide to visualize project timelines, ensuring that all tasks are completed within the stipulated timeframe.

This template includes detailed tasks and subtasks, from establishing the project scope to conducting post-mortem reviews, to help project managers maintain control and achieve project success.

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IT Project Task Tracker for Priority Matrix

IT Project Task Tracker in Priority Matrix

Visualize project timelines and deadlines to ensure tasks are completed on time.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Establish Project Scope (due in 1 day)
    ☐ Define project objectives ☐ Identify key stakeholders ☐ Outline project deliverables
  • Task 3: Set Up Project Management Tool (due in 2 days)
    ☐ Select project management software ☐ Input tasks and deadlines into software
  • Task 2: Create Project Plan (due in 1 week)
    ☐ Define tasks and subtasks ☐ Assign tasks to team members ☐ Establish task deadlines
  • Task 11: Conduct Project Close-Out Meeting (due in 2.5 months)
    ☐ Prepare meeting agenda ☐ Invite team members and stakeholders ☐ Conduct meeting
  • Task 12: Complete Final Project Report (due in 3 months)
    ☐ Compile project results ☐ Prepare report ☐ Share report with stakeholders
  • Task 13: Conduct Project Post-Mortem (due in 3.5 months)
    ☐ Prepare meeting agenda ☐ Invite team members and stakeholders ☐ Conduct meeting

High Impact, Not Urgent

  • Task 4: Conduct Kickoff Meeting (due in 1 week)
    ☐ Prepare meeting agenda ☐ Invite team members and stakeholders ☐ Conduct meeting
  • Task 5: Begin Task Execution (due in 1.5 weeks)
    ☐ Monitor task progress ☐ Address any issues or delays
  • Task 10: Continue Task Execution (due in 2 months)
    ☐ Monitor task progress ☐ Address any issues or delays

Low Impact, Urgent

  • Task 6: Conduct Weekly Project Update Meetings (due in 2 weeks)
    ☐ Prepare meeting agenda ☐ Invite team members and stakeholders ☐ Conduct meeting
  • Task 7: Monitor Task Progress (due in 2.5 weeks)
    ☐ Check project management tool for task updates ☐ Address any issues or delays

Low Impact, Not Urgent

  • Task 8: Conduct Mid-Project Review (due in 1 month)
    ☐ Prepare review agenda ☐ Invite team members and stakeholders ☐ Conduct review
  • Task 9: Update Project Plan as Necessary (due in 1.5 months)
    ☐ Review project progress ☐ Adjust task deadlines and assignments as necessary
  • Task 14: Archive Project Documents (due in 4 months)
    ☐ Collect all project documents ☐ Store documents in secure location
  • Task 15: Update Project Management Tool (due in 4.5 months)
    ☐ Mark project as complete ☐ Archive project in software
  • Task 16: Communicate Project Completion to Stakeholders (due in 5 months)
    ☐ Prepare communication ☐ Send communication to stakeholders
  • Task 17: Celebrate Project Success (due in 5.5 months)
    ☐ Plan celebration ☐ Invite team members and stakeholders ☐ Conduct celebration
  • Task 18: Reflect on Project Lessons Learned (due in 6 months)
    ☐ Review project post-mortem ☐ Identify key lessons learned
  • Task 19: Update Personal Skill Set (due in 6.5 months)
    ☐ Identify new skills gained during project ☐ Add skills to personal profile
  • Task 20: Prepare for Next Project (due in 7 months)
    ☐ Identify potential future projects ☐ Prepare for project proposal process