Invoice Tracking and Management Template

More finance templates

Monitor and manage the processing of invoices to ensure timely payment and avoid penalties. This template helps you identify incoming and outgoing invoices, set up a filing system, review payment terms, reconcile payments, and maintain supplier relationships.

By following this template, you can streamline your invoice management process, avoid late payment penalties, and foster strong relationships with your suppliers in the pharmaceutical retail industry.

Get this template on priority matrix

Invoice Tracking and Management for Priority Matrix

Invoice Tracking and Management in Priority Matrix

Ensure timely invoice processing and maintain good supplier relationships in pharmaceutical retail.

You can start using Invoice Tracking and Management or other Finance Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Set reminders for invoice due dates due in 1 day
    ☐ Use digital tool for reminders ☐ Set reminders 1 week before due date
  • Check outgoing invoices due in 2 days
    ☐ Confirm receipt of outgoing invoices ☐ Follow up on any unpaid invoices
  • Maintain relationship with suppliers due in 2 days
    ☐ Regular communication ☐ Resolve any issues
  • Follow up on overdue invoices due in 3 days
    ☐ Identify overdue invoices ☐ Contact relevant parties
  • Check for any invoice discrepancies due in 3 days
    ☐ Review all invoices ☐ Follow up on any discrepancies
  • Identify all incoming invoices due in 1 week
    ☐ Check email for new invoices ☐ Log invoices in tracking system ☐ Assign payment dates

Important but Not Urgent

  • Set up invoice filing system due in 3 weeks
    ☐ Decide on a filing system ☐ Organize current invoices ☐ Implement filing system
  • Review supplier payment terms due in 1 month
    ☐ Review contracts ☐ Make note of payment terms ☐ Update tracking system with payment terms
  • Train staff on invoice tracking system due in 1 month
    ☐ Create training materials ☐ Schedule training sessions
  • Review invoice payment policies due in 1 month
    ☐ Check current policies ☐ Update if necessary
  • Plan for invoice audits due in 2 months
    ☐ Schedule audits ☐ Prepare necessary documents
  • Prepare for end of financial year due in 2 months
    ☐ Ensure all invoices are paid ☐ Prepare financial reports
  • Prepare for tax season due in 3 months
    ☐ Organize all invoices ☐ Calculate tax payable

Urgent but Not Important

  • Update invoice templates due in 1 week
    ☐ Review current templates ☐ Make necessary updates
  • Update supplier contact information due in 1 week
    ☐ Check for any changes ☐ Update information in system
  • Update invoice tracking system due in 1 week
    ☐ Check for any system updates ☐ Implement updates
  • Reconcile payments due in 2 weeks
    ☐ Check bank statements ☐ Match payments to invoices ☐ Update tracking system
  • Archive old invoices due in 2 weeks
    ☐ Identify invoices to be archived ☐ Store in a safe place

Not Urgent and Not Important

  • Evaluate invoice processing system due in 6 months
    ☐ Assess effectiveness ☐ Identify areas for improvement
  • Plan for next financial year due in 6 months
    ☐ Review current year ☐ Set goals for next year