ICT Project Tracking with GTD Method Template

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Efficiently manage your ICT projects by leveraging the GTD (Getting Things Done) method and Priority Matrix. This template helps you visualize and allocate time to the most pressing tasks, ensuring no deadlines are missed.

Designed to handle the strict deadlines often associated with ICT projects, this template provides a structured approach to time management, reducing stress and ensuring every project gets the attention it requires within the stipulated timeframe.

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ICT Project Tracking with GTD Method for Priority Matrix

ICT Project Tracking with GTD Method in Priority Matrix

Track and manage ICT projects effectively using the GTD method and Priority Matrix.

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Proposed Tasks

Critical and Immediate

  • Task 1: Define Project Scope due in 1 day
    ☐ Define the scope of the ICT project ☐ Identify key stakeholders ☐ Set clear objectives
  • Task 2: Create Project Plan due in 3 days
    ☐ Identify key tasks ☐ Set deadlines for each task ☐ Allocate resources

Critical but Not Immediate

  • Task 3: Set Up Project Tracking System due in 1 week
    ☐ Choose a project management tool ☐ Input all tasks, deadlines, and resources into the tool ☐ Train team members on how to use the tool
  • Task 4: Conduct Kick-off Meeting due in 10 days
    ☐ Prepare for the meeting ☐ Invite all stakeholders ☐ Present the project plan

Not Critical but Immediate

  • Task 5: Regular Project Update Meetings due weekly
    ☐ Prepare for the meeting ☐ Review the progress of the project ☐ Discuss any issues and solutions
  • Task 6: Manage Project Risks due in 2 weeks
    ☐ Identify potential risks ☐ Develop a risk management plan ☐ Implement the plan

Not Critical, Not Immediate

  • Task 7: Monitor Project Progress due daily
    ☐ Check the project tracking system ☐ Identify any delays or issues ☐ Take corrective action if necessary
  • Task 8: Manage Project Changes due as needed
    ☐ Evaluate any proposed changes ☐ Update the project plan if necessary ☐ Communicate changes to all stakeholders
  • Task 9: Close Project due in 3 months
    ☐ Ensure all tasks are completed ☐ Prepare a project report ☐ Conduct a project review meeting
  • Task 10: Post-Project Review due in 3 months and 1 week
    ☐ Collect feedback from all stakeholders ☐ Analyze project performance ☐ Identify lessons learned