GTD Task and Deadline Tracking Project Template

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Effective time management is crucial for a CEO in the digital marketing industry. This template helps you set up a GTD (Getting Things Done) system to visualize and allocate time to your most pressing tasks, ensuring no deadlines are missed. Follow the step-by-step guide to reviewing, categorizing, and managing tasks efficiently.

By implementing this system, you can stay on top of your responsibilities, train your team, and continuously adjust for optimal performance.

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GTD Task and Deadline Tracking Project for Priority Matrix

GTD Task and Deadline Tracking Project in Priority Matrix

Visualize and allocate time to pressing tasks, ensuring no deadlines are missed.

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Proposed Tasks

High Impact, Quick Wins

  • Task 1: Set Up GTD System - Due in 1 week
    ☐ Choose a GTD tool ☐ Set up GTD categories ☐ Input current tasks into GTD system
  • Task 2: Initial Task Review and Categorization - Due in 2 weeks
    ☐ Review all current tasks ☐ Categorize tasks according to GTD method
  • Task 4: Implement GTD System - Due in 1 month
    ☐ Start using GTD system for all tasks ☐ Adjust system as necessary

High Impact, Long Term

  • Task 3: Develop Weekly Review Process - Due in 3 weeks
    ☐ Determine weekly review process ☐ Schedule weekly review times
  • Task 5: Review and Adjust GTD System - Due in 6 weeks
    ☐ Review effectiveness of GTD system ☐ Make necessary adjustments
  • Task 6: Train Team on GTD System - Due in 2 months
    ☐ Train team on GTD system ☐ Implement GTD system for team tasks
  • Task 7: Implement GTD for Team Tasks - Due in 10 weeks
    ☐ Input team tasks into GTD system ☐ Review and adjust system as necessary
  • Task 8: Review and Adjust Team GTD System - Due in 3 months
    ☐ Review effectiveness of team GTD system ☐ Make necessary adjustments
  • Task 9: Continue Weekly Reviews - Due in 4 months
    ☐ Continue weekly reviews of tasks ☐ Adjust system as necessary
  • Task 10: Continue Team Training - Due in 5 months
    ☐ Continue training team on GTD system ☐ Review and adjust training as necessary

Low Impact, Quick Wins

  • Task 11: Implement GTD for Project Tasks - Due in 6 months
    ☐ Implement GTD system for project tasks ☐ Review and adjust system as necessary
  • Task 12: Review and Adjust Project GTD System - Due in 7 months
    ☐ Review effectiveness of project GTD system ☐ Make necessary adjustments
  • Task 13: Continue Weekly Reviews - Due in 8 months
    ☐ Continue weekly reviews of tasks ☐ Adjust system as necessary
  • Task 14: Continue Project Training - Due in 9 months
    ☐ Continue training team on project GTD system ☐ Review and adjust training as necessary
  • Task 15: Review and Adjust Overall GTD System - Due in 10 months
    ☐ Review effectiveness of overall GTD system ☐ Make necessary adjustments

Low Priority / Etc.

  • Task 18: Continue Training - Due in 13 months
    ☐ Continue training team on GTD system ☐ Review and adjust training as necessary
  • Task 19: Review and Adjust Training - Due in 14 months
    ☐ Review effectiveness of training ☐ Make necessary adjustments
  • Task 20: Continue Weekly Reviews - Due in 15 months
    ☐ Continue weekly reviews of tasks ☐ Adjust system as necessary
  • Task 16: Continue Weekly Reviews - Due in 11 months
    ☐ Continue weekly reviews of tasks ☐ Adjust system as necessary
  • Task 17: Review and Adjust Overall GTD System - Due in 1 year
    ☐ Review effectiveness of overall GTD system ☐ Make necessary adjustments