GTD Task & Deadline Management Template

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Streamline your graphic design projects with our GTD Task & Deadline Management template. This template helps you visualize and allocate time to the most pressing projects, ensuring no deadlines are missed. By following this structured approach, you can reduce the stress of juggling multiple projects and ensure each one gets the attention it deserves within the stipulated timeframe.

With clearly defined tasks and deadlines, you can stay on top of your workload, from initial project briefing to final delivery and client follow-up. Optimize your time management and deliver exceptional design projects on schedule.

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GTD Task & Deadline Management for Priority Matrix

GTD Task & Deadline Management in Priority Matrix

Manage tasks and deadlines effectively for graphic design projects to ensure timely delivery.

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Proposed Tasks

Urgent & Important

  • Task 1: Project Brief Review (due in 1 day)
    ☐ Review project brief ☐ Highlight key deadlines ☐ Understand project requirements
  • Task 2: Brainstorm Design Concepts (due in 3 days)
    ☐ Brainstorm initial design concepts ☐ Sketch ideas
  • Task 3: Client Meeting (due in 1 week)
    ☐ Prepare for meeting ☐ Discuss design concepts ☐ Collect feedback
  • Task 5: Secondary Client Meeting (due in 2 weeks)
    ☐ Present revised designs ☐ Discuss next steps
  • Task 7: Begin Production (due in 4 weeks)
    ☐ Begin production process ☐ Monitor progress
  • Task 8: Mid-production Review (due in 5 weeks)
    ☐ Review progress ☐ Make necessary adjustments
  • Task 9: Finalize Production (due in 6 weeks)
    ☐ Finalize production ☐ Prepare for delivery
  • Task 10: Delivery to Client (due in 7 weeks)
    ☐ Deliver final product ☐ Collect feedback

Important, Not Urgent

  • Task 4: Revise Design Concepts (due in 10 days)
    ☐ Revise design concepts based on feedback ☐ Prepare presentation
  • Task 6: Finalize Design Concept (due in 3 weeks)
    ☐ Finalize design concept ☐ Prepare for production
  • Task 11: Post-project Review (due in 8 weeks)
    ☐ Review project process ☐ Document lessons learned
  • Task 13: Client Follow-up (due in 10 weeks)
    ☐ Follow up with client ☐ Discuss potential future projects

Urgent, Not Important

  • Task 12: Financial Reporting (due in 9 weeks)
    ☐ Calculate project costs ☐ Prepare financial report
  • Task 16: Networking Event (due in 13 weeks)
    ☐ Attend networking event ☐ Discuss recent projects
  • Task 19: Client Outreach (due in 16 weeks)
    ☐ Reach out to potential clients ☐ Discuss services

Not Urgent & Not Important

  • Task 14: Update Portfolio (due in 11 weeks)
    ☐ Add project to portfolio ☐ Update website
  • Task 15: Social Media Update (due in 12 weeks)
    ☐ Post about project on social media ☐ Engage with followers
  • Task 17: Professional Development (due in 14 weeks)
    ☐ Attend webinar ☐ Read industry news
  • Task 18: Update Resume (due in 15 weeks)
    ☐ Add recent projects to resume ☐ Update skills
  • Task 20: Update Software (due in 17 weeks)
    ☐ Update design software ☐ Learn new features