GTD Project Tracking Template

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Efficiently manage multiple projects with strict deadlines using the GTD Project Tracking template. This template leverages the Priority Matrix to help you visualize and allocate time to your most pressing tasks, ensuring that no project is overlooked and all deadlines are met.

Ideal for network managers juggling various responsibilities, this template offers a structured approach to project management, reducing stress and enhancing productivity. Follow the step-by-step tasks to set up, prioritize, delegate, and review your projects effectively.

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GTD Project Tracking for Priority Matrix

GTD Project Tracking in Priority Matrix

Visualize and allocate time to your most pressing projects, ensuring no deadlines are missed.

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Proposed Tasks

High Impact, Urgent Tasks

  • Task 1: Set Up GTD System - due in 1 week
    ☐ Choose a project management tool ☐ Define categories for tasks ☐ Set up project tracking
  • Task 4: Review Project Deadlines - due in 4 weeks
    ☐ Review deadlines for all projects ☐ Update project tracking system with deadlines
  • Task 8: Quarterly Review of System - due in 8 weeks
    ☐ Review the effectiveness of the GTD system ☐ Make adjustments as needed

High Impact, Non-Urgent Tasks

  • Task 2: Prioritize Existing Projects - due in 2 weeks
    ☐ Review all ongoing projects ☐ Rank projects based on urgency and importance
  • Task 5: Set Reminders for Deadlines - due in 5 weeks
    ☐ Set reminders for project deadlines ☐ Ensure reminders are synced to all devices
  • Task 9: Annual Review of GTD System - due in 9 weeks
    ☐ Conduct an annual review of the GTD system ☐ Make any necessary changes

Low Impact, Urgent Tasks

  • Task 3: Delegate Tasks - due in 3 weeks
    ☐ Identify tasks that can be delegated ☐ Assign tasks to team members
  • Task 6: Weekly Review of Tasks - due in 6 weeks
    ☐ Review all tasks and projects weekly ☐ Update tasks and projects as needed
  • Task 10: Training Team on GTD - due in 10 weeks
    ☐ Train team on using the GTD system ☐ Ensure all team members understand the system

Low Impact, Non-Urgent Tasks

  • Task 7: Monthly Review of Projects - due in 7 weeks
    ☐ Review all projects monthly ☐ Update projects as needed